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dutchy1
August 2, 2022
Question

Posting a general journal entry with hst

  • August 2, 2022
  • 3 replies
  • 0 views

I have to post a general journal entry - and break out the hst included in the price.  
Fuel 86.96 (D)

HST 13.04(D)

Owners Draw 100.00 (C)

But when I post it, I don't see it in the HST collected report.  

I can't do it in the Enter a bill section, as the payment method is owners draw  - I am just filling in for the bookkeeper who is sick, and I was instructed not to change anything. ie adding another payment method)

 

3 replies

T
Trish_T
August 2, 2022

Hi dutchy1,

 

Welcome to Community!  It's important that the applicable sales tax is posting correctly in your QuickBooks Desktop account.  I'd be happy to provide more insight here, so you're on the right track with your QuickBooks goals!

 

When creating a general journal entry it's important to add the sales tax to the item and not as a separate line item.  This prevents it from showing on the reports because it's not applied to a specific item.

 

If you require additional assistance to ensure you're back to business as soon as possible, please don't hesitate to contact us.  Your success is our number one priority and we'd be glad to assist!

 

Feel free to reach back out if you have other questions.  We're here for you!

 

 

D
dutchy1Author
August 2, 2022

So if I am reading your reply correctly, I would post 100.00 to fuel and not break out the HST.  And trust the system to break it out?????

 

 

J
JamesM4
August 2, 2022

Just to confirm, dutchy1. When you run the report, is it in accrual basis or cash basis? The reason I ask is that the report amounts can report differently due to the accounting method, I recommend verifying the method you're using on your report. You can change this setting while running your reports by selecting the Cash or Accrual radio buttons under Accounting method.

J
JamesM4
August 2, 2022

I see what's happening. In order for you to see the amount on the report in question, you'll have to add the taxes in your journal entry as you normally would instead of breaking it down as line item. This helps make sure your tax transactions are recognized by the tax module in QuickBooks which is where the tax data on reports is derived from. 

C
C-C1
November 27, 2022

My accountant gave adjusting entries for the HST account but by posting them as a journal directly to the HST account I do not see it reflected in the HST detail report . How do I put them in so that my report shows it ?

Jen_D
Jen_D
November 28, 2022

Thanks for joining the thread, @C-C1.

 

I just want to confirm if your accountant have attached the sales tax item on the journal entry? Also, I would appreciate it if you can send us a screenshot of the JE that was created,

 

In the meantime, if the accountant followed Trish_T's advise to add a sales tax item, but the report still didn't include the changes, I highly recommend that you check in with our Support Team.

 

To get in touch with our QuickBooks Support, follow the steps below:

 

  1. Open QuickBooks and click the Help menu.
  2. Select QuickBooks Desktop Help.
  3. On the pop-up screen select Contact us.
  4. Click the Search for Something else button then type your concern in the Ask us anything box.
  5. Hit Search then scroll down to get your contact options.

 

Refer to this article to learn more about our contact options and support availability: Contact QuickBooks Desktop support

 

Please update this thread for the additional details and updates. I'll be on standby to help you resolve this reporting concern.

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