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RobertBarber
February 2, 2023
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Can I split an expense paid to a supplier across two or more projects?

  • February 2, 2023
  • 1 reply
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Hi all,

 

I run a safari company in Botswana and operate in multicurrency in paying suppliers; mostly USD & BWP.

 

Each safari I run, I have setup as a project under the customer. Our customers are usually travel agents, and as such, I need to be able to setup multiple projects under one customer. This I have managed to do.

 

My problem is that to reduce on bank fees, I often pay one supplier in one go for two or more expenses relating to separate safaris/projects.

 

For example, if I have booked flights for 3 separate safaris with the local air charter company and the total payable is $1,000, but each of the three safaris has flight costs of $400, $300 & $200 respectively, is there a way for me to split that $1,000 expense that I have paid and captured in QB across those three separate safaris/projects, according to the correct amounts paid?

 

Thanks in advance for any help!

Best answer by DivinaMercy_N

Hi there, @RobertBarber. I want to ensure you'll be able to split an expense to a supplier or projects in QuickBooks Online (QBO).

 

If this is a downloaded transaction you can use the Split option. From there, you can split a transaction between multiple accounts. Refer to the steps below:

 

  1. Click the Banking menu and select the bank account where the transactions are allocated.
  2. Next, look for the expense transaction and click to expand the view.
  3. Select the Categorise radio button.
  4. Then, click the Split option.
  5. From there, select the appropriate information for each field.
  6. Once done, click Apply and accept.

 

Check this article for reference: Categorise and match online bank transactions in QuickBooks Online.

 

Then, to split an expense for multiple projects within your QBO program you simply need to select the project name in the Customer/Project column. Here's how:

 

  1. In your QBO account, select the Expense menu and click New transaction.
  2. Choose Expense.
  3. From there, fill in the needed information for each row.
  4. Then, select the name of the project in the Customer/Project column.
  5. Once done, click Save and close.

 

You can use this link as a guide in performing the process: Enter and manage expenses in QuickBooks Online.

 

It's also recommended to perform the reconciliation process regularly to ensure your account balance matches your real-life bank statements. To get started, check out this link: Learn the reconcile workflow in QuickBooks.

 

I'm just around the corner to help if you have any other concerns about managing your expense transactions in QBO. Please don't hesitate to post again here. Stay safe.  

1 reply

DivinaMercy_N
DivinaMercy_NAnswer
February 2, 2023

Hi there, @RobertBarber. I want to ensure you'll be able to split an expense to a supplier or projects in QuickBooks Online (QBO).

 

If this is a downloaded transaction you can use the Split option. From there, you can split a transaction between multiple accounts. Refer to the steps below:

 

  1. Click the Banking menu and select the bank account where the transactions are allocated.
  2. Next, look for the expense transaction and click to expand the view.
  3. Select the Categorise radio button.
  4. Then, click the Split option.
  5. From there, select the appropriate information for each field.
  6. Once done, click Apply and accept.

 

Check this article for reference: Categorise and match online bank transactions in QuickBooks Online.

 

Then, to split an expense for multiple projects within your QBO program you simply need to select the project name in the Customer/Project column. Here's how:

 

  1. In your QBO account, select the Expense menu and click New transaction.
  2. Choose Expense.
  3. From there, fill in the needed information for each row.
  4. Then, select the name of the project in the Customer/Project column.
  5. Once done, click Save and close.

 

You can use this link as a guide in performing the process: Enter and manage expenses in QuickBooks Online.

 

It's also recommended to perform the reconciliation process regularly to ensure your account balance matches your real-life bank statements. To get started, check out this link: Learn the reconcile workflow in QuickBooks.

 

I'm just around the corner to help if you have any other concerns about managing your expense transactions in QBO. Please don't hesitate to post again here. Stay safe.  

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