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craggentoul
October 12, 2021
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Duplicate payments

  • October 12, 2021
  • 1 reply
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Hi does anyone know how to enter a duplicate payment made to a supplier?  We made a BACs payment to a supplier then paid it again 2 days later.  The first payment is on QuickBooks but not sure what to do with the second one, the supplier says we can use it against future invoices.

Thanks

Best answer by GeorgiaC

Hi craggentoul, you can record this by following the steps below to create an expense to the supplier:

 

1) Select +New > Expense 

2) Select the Supplier under Payee, the account the BACS payment was made from under Payment account, and the date that this was paid

3) Set the Amounts are drop-down to No VAT

4) On the Category details line, set the Category to Creditors (or Accounts Payable) then enter the amount and save

 

This will then post as an unapplied payment on the supplier's account, which can then be applied to a future open bill by selecting Make payment on the bill > Tick the expense under 'Credits' on the following screen. 👩‍💻

 

Thanks!

1 reply

G
GeorgiaCAnswer
October 12, 2021

Hi craggentoul, you can record this by following the steps below to create an expense to the supplier:

 

1) Select +New > Expense 

2) Select the Supplier under Payee, the account the BACS payment was made from under Payment account, and the date that this was paid

3) Set the Amounts are drop-down to No VAT

4) On the Category details line, set the Category to Creditors (or Accounts Payable) then enter the amount and save

 

This will then post as an unapplied payment on the supplier's account, which can then be applied to a future open bill by selecting Make payment on the bill > Tick the expense under 'Credits' on the following screen. 👩‍💻

 

Thanks!

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