Hi I'm new to quickbooks, if we give cash to an employee and then he supplies us with receipts how should I record these expenses without duplicating the money spent.

Hey ironbark1,

We would recommend entering the expense for this when paying the employee initially. You can create the expense by selecting 'Expenses > New transaction' and then enter the payment date and select the Cash account under 'payment account'. (If you don't already have a cash account, you can create one easily by going to Accounting > Chart of Accounts > New and creating an account with Account type 'Cash at bank and in hand' > Detail type 'Cash in hand'). 

On the expense category line, you can enter multiple lines to breakdown the purchases against multiple categories if you know which these will be, or you can enter one line with the full amount under an umberella category, e.g. 'Purchases'. 

Thanks