Hire van security deposit refund

Thanks for providing us with details about your concern, @Bluearch16. I'll gladly help you create a bill for the £800 payment and properly claim the refund in QuickBooks Online (QBO).

You have the option to enter bills one at a time. However, if you've already made a payment for a business expense, you should enter it as an expense. Also, I recommend consulting with an accountant when selecting what account to use when recording transactions. This is to ensure that all your records are accurate.

Here's how to enter a bill manually:
 

1. Select + New, then Select Bill.
2. From the Supplier ▼ dropdown, select a supplier.
3. From the Terms ▼ dropdown, select the bill's terms. This is when your supplier expects to be paid.
4. Enter the Bill date, Due date, and Bill no. as they're recorded on the bill.
5. Enter the bill details in the Category details section. From the Category dropdown, select the expense account you use to track expense transactions. Then enter a description.
6. Enter the Amount (£800) and tax.
7. If you plan to bill a customer for the expense, select the Billable checkbox and enter their name in the Customer field.
8. When you're done, select Save and Close.

Once you've received the refund, let's start recording it by entering the supplier credit. Here's how:
 

1. Select + New, then Supplier credit.
2. In the Supplier ▼ dropdown, select your supplier.
3. Depending on how you record purchases with this supplier, enter the Category details or Item details. Usually, this is the category, product, or service you’re getting credit for.
4. Enter the amount.
5. Select Save and Close.

After that, let's deposit the money you got from the supplier:
 

1. Click +New, then Bank deposit.
2. In the Account dropdown menu, select the account where you got the refund.
3. In the Add funds to this deposit section, fill in the following fields:
4. Received from: Select or enter the vendor name
5. Account: Select the Accounts Payable account.
6. Amount: Enter the cheque amount.
7. Tick Save and Close.

To learn more about the complete process, check out this article: Enter supplier credits and refunds in QuickBooks Online.

Furthermore, if you want to view your transactions, there are dozens of reports that tell you about different aspects of your business. Some focus on sales, others focus on your spending, and some look at parts of each. You can use this article as a reference: Run reports in QuickBooks Online.

 If there's anything else on your mind about QuickBooks, write a comment below so we can address it.