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T
theecocarstore-g
July 5, 2021
Solved

How do I add a negative amount to an invoice? For example we sell a car for £5000 and take a px car for £1500 How do we record the £1500 px on the invoice? Thanks

  • July 5, 2021
  • 2 replies
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Original commenter did not share additional details
Best answer by Ashleigh1

Hello Theecocarstore-g, 

 

Welcome to the Community page, 

 

If you go to the +new icon and click on invoice. fill in all the information for the customer. On line 1 on the amount section you can put the amount at the 5000 and on the line 2 on the amount section you can enter it as -1500,this will show the amount as 3500. If you are still unsure how to record this we would advise you speak to a trained and qualified accountant who will be able to assist you on how to record this in Quickbooks. 

2 replies

A
Ashleigh1Answer
July 5, 2021

Hello Theecocarstore-g, 

 

Welcome to the Community page, 

 

If you go to the +new icon and click on invoice. fill in all the information for the customer. On line 1 on the amount section you can put the amount at the 5000 and on the line 2 on the amount section you can enter it as -1500,this will show the amount as 3500. If you are still unsure how to record this we would advise you speak to a trained and qualified accountant who will be able to assist you on how to record this in Quickbooks. 

T
theecocarstore-gAuthor
July 6, 2021

Fantastic, that works a treat.

 

Unfortunately I can't see a way to do this in the app though?

 

Thanks

Mal

G
Giovann_G
July 6, 2021

I'll ensure you'll be able to enter a negative amount, theecocarstore-g.

 

I have the steps on how to do this on the app.

 

You have the option to add a second line and enter a negative amount using QuickBooks mobile app. I'll show you how.

 

  1. Tap the Menu icon.
  2. Select Invoice.
  3. Hit Add Line item, then enter 5000 amount.
  4. Add a second line, then enter 1500, tap the +/- icon to make it a negative amount.
  5. Once done, tap Save.

 

In addition, you can also receive invoice payments using the app. For your reference, please check out this resource: Receive an invoice payment using the QuickBooks Online app.

 

I'm happy to answer any other questions or concerns you might have about creating transactions with the QuickBooks app. Just post any details and I'll be around to help you.

R
RWHM
March 30, 2023

I do hourly work and require a retainer.  If I try to record the receipt of the 3200 retainer on the invoice as -3200, it will not let me save the invoice so that I can go back and update it as I do more work.  Is there a way to do this or a better way to record charges for my time?

A
Ashleigh1
March 30, 2023

Hello RWHM, thanks for posting on this thread, so you cannot enter in a negative figure only positive. We would advise you speak to an accountant on the best way to record what you need in your account.

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