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Tulip11
February 7, 2019
Question

How do I email receipts to quick books so that they are linked electronically to my account?

  • February 7, 2019
  • 3 replies
  • 0 views

I receive most of my receipts electronically for business expenses and subscriptions so am wondering how I can easily add these to my quick books account so that they are stored and registered?  Is it possible to email them or attach them and how do you do this? Thanks  

    3 replies

    M
    Malcolm Ziman
    February 7, 2019
    "Expensify allows me in another business I am a part of to simply forward receipts I receive via email so they show up in my expensify scans right away and I can data entry from there.  It would be great if Quickbooks would allow this too."

    It actually does allow it but only if you use Bill Pay, which is free to sign up, but has a per-transaction fee, when you pay. The feature is called Incoming Bills (still in Beta).  Not sure if this feature will work if you don't pay. Also it says you give your vendors a dedicated email address. Not sure if you can email receipts to yourself.
    https://community.intuit.com/articles/1553914-online-bill-pay-incoming-bills-beta
    J
    JamesPaulE
    February 7, 2019

    Good day, tulipsayso!

    You can attach a PDF copy of your receipts when you create an expense in QuickBooks Online. Though, there isn't a way to link emailed receipts with QuickBooks at this time. 

    I'd suggest sending feedback to our developers to consider an easier way to enter electronic receipts in QuickBooks Online. You can click on the Gear icon, and then select Feedback. 

    QuickBooks Online can also integrate with third-party apps. You can browse our app store for apps that let you link your receipts with QuickBooks Online:

    https://apps.intuit.com/?locale=en-GB

    If you need more help entering expenses in QuickBooks Online, please let me know by leaving a reply below. 

    T
    Tulip11Author
    February 7, 2019
    Thank you this is helpful. Once attached how possible is it to collate receipts electronically in one doc and then email to the accountant? Thanks
    G
    garry2
    July 2, 2019

    Hi Tulip,

     

    I posted a similar question yesterday as there is an email that can be used to simply forward your email with the receipt attached to it.  The email address is [email address removed].  I tried this after reading an artical about it.  I used to use an app called 1Tap and that was brilliant, you simply enetered the email and off it went, fully logged.  However, when I used the Quickbook version of this, it simply spat it back at me.  When I contacted Quickbooks about this, it took a while as they didn't really understand the concept (even though they advertised this functionality).  They finally came back to me and said, its only available for the US and self employed people.  I have asked them to port it over but they said they cannot give me a timescale. So somehow we need to get some support behind this and force them to make this change.

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