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jackieholmes
March 21, 2019
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How do i post a contra entry? An invoice has been paid in cash and part of that cash has been used to purchase another item?

  • March 21, 2019
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Best answer by emmam6

Hello Community Users! We just thought we'd add an update to this thread. If you do business as a customer and a supplier with the same company and need to offset an invoice against a purchase invoice this is usually done by creating a contra entry. The  best way to show this as a contra is with a journal. We have included an article here on what the journal would need to look like. Then you use the journal against the invoice and purchase invoice as payment or part payment. Any questions feel free to just ask.

1 reply

JamesC
JamesC
March 21, 2019

Hey Jackieholmes,

 

Welcome to the community page and thank you for your question. With ANY contra entries, we will always advise you to speak to an accountant about the best way of doing this for your account.

 

There are a few ways of showing contra, but i think we can possibly avoid going down the route of journal entries by utilising the "Cash at Bank or in hand" account, and selecting that account when you create the payment for your invoice. When you then create your expense, you also select the bank account as the cash at hand account for the (smaller) expense.

 

This would also be accurate for what occurred in real life; while there is no specific link between the transactions, with having the same date for the invoice payment and the expense, they will appear side by side in the reports.

 

Let me know if that helps at all, or if you have any questions.

E
emmam6Answer
October 6, 2022

Hello Community Users! We just thought we'd add an update to this thread. If you do business as a customer and a supplier with the same company and need to offset an invoice against a purchase invoice this is usually done by creating a contra entry. The  best way to show this as a contra is with a journal. We have included an article here on what the journal would need to look like. Then you use the journal against the invoice and purchase invoice as payment or part payment. Any questions feel free to just ask.

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