Skip to main content
M
marisa3
October 25, 2019
Solved

How do I reconcile separate invoices to a single payment? Invoiced client 4 separate invoices & they paid all in 1. QB doesn't recognise it & invoices showing as overdue.

  • October 25, 2019
  • 1 reply
  • 0 views
Am using QuickBooks Online, thanks
Best answer by GeorgiaC

Hey marisa3,

 

 

 

To do this, receive payment on the invoices manually by following the steps below:

 

1) Open invoice and select 'Receive payment'

 

2) Enter the date and change the 'Deposit to' account to 'Undeposited Funds'

 

3) Save & close the payment - repeat this for all four invoices

 

4) Go to the + icon > bank deposit, change the date to the date the payment hit your account and select the payments under 'Select the payments included in this deposit'

 

5) Save & close then go to Banking - this will now show an instant match to the manual bank deposit.

 

 

Thanks!

 

1 reply

paul72
paul72
October 25, 2019

Hi Marisa.

 

I'm still new to QBO but I don't think I would use direct bank reconcile to apply payments.  It probably works when it's one payment to one invoice but that's rare for me anyway.

 

Have you tried entering the payment, then reconciling?

(+) button, then under Customers/Create : Receive Payment

or,

Sales Tab > New Transaction > Payment

G
GeorgiaCAnswer
October 25, 2019

Hey marisa3,

 

 

 

To do this, receive payment on the invoices manually by following the steps below:

 

1) Open invoice and select 'Receive payment'

 

2) Enter the date and change the 'Deposit to' account to 'Undeposited Funds'

 

3) Save & close the payment - repeat this for all four invoices

 

4) Go to the + icon > bank deposit, change the date to the date the payment hit your account and select the payments under 'Select the payments included in this deposit'

 

5) Save & close then go to Banking - this will now show an instant match to the manual bank deposit.

 

 

Thanks!

 

Terms & ConditionsAccessibility statement