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kookaburrashutte
August 8, 2023
Question

How do I send an invoice with the total balance on but only ask for 50% deposit with the second half payable once the job is complete?

  • August 8, 2023
  • 1 reply
  • 0 views
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1 reply

D
DebSheenD
August 8, 2023

Great to have you here, @kookaburrashutte.

 

To send an invoice with the total balance displayed but only ask for a 50% deposit in QuickBooks Online UK, you can follow these steps:

 

  1. Log in to your QuickBooks Online UK account.
  2. Click on the "+ New" button or the "Create" menu.
  3. Select "Invoice" under the "Customers" section.
  4. Fill in the relevant customer information.
  5. Add the products or services you are invoicing for with their quantities and prices.
  6. In the "Payment terms" section, select "Custom" from the dropdown menu.
  7. Enter the payment terms description, such as "50% deposit due now, balance due upon completion."
  8. Add a line item to the invoice that represents the 50% deposit. You can create a custom product or service item specifically for the deposit.
  9. Calculate the total balance amount (100% of the job cost) and include it on the invoice, even though you are only asking for a 50% deposit.
  10. Add a note to the invoice's message or memo section explaining the payment terms and that the balance will be due upon completion.
  11. Save and Send the Invoice.

 

Once done, you can use this customer profile to record and receive invoice payments based on their own currency. 

 

I’m also attaching these articles for your overview and how Multicurrency works. 

 

Please know that I'm just a post away should you have any other questions concerning QuickBooks. I'd be pleased to help you out. Take care!

    K
    kookaburrashutteAuthor
    August 9, 2023

    Thank you so much for the response. The only problem I’m having is I can’t find ‘payment terms’ anywhere so I can’t amend the invoice. 

    M
    Mark_R
    August 9, 2023

    Welcome back, @kookaburrashutte.

     

    The Payment terms described by my colleague is the Terms option. Let me help you create a term so you can continue working with your invoices. Here's how:

     

    1. Go back and create the invoice again.
    2. Fill out the necessary information.
    3. From the Terms drop-down, select Add new.
    4. Enter the name of the payment terms, such as "50% deposit due now, balance due upon completion."

     

    Once done, follow steps 8 to 11 shared by my colleague above to finish your invoice with a 50% deposit.

     

    Just in case you want to learn more about managing projects in QuickBooks, you can check out this article for more guidance: Create and manage projects in QuickBooks Online.

     

    Don't hesitate to leave a comment below if you have other concerns or follow-up questions about this. I'll be around to provide further assistance.

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