Hello
I am a new user just in the middle of setting everything up and was wondering what is the standard way of recording fuel used in our vehicles? No need for per mile etc as the vehicles are ours so just a case of recording the individual transaction and attaching copies of receipts.
Thanks in advance :)
I'm happy to see you here in the Community, ChrisPembs.
I can help you record fuel expenses in QuickBooks Online.
You can set up a primary expense account for auto expense then add a sub-account for fuel. Once created, you can use the Bill and Pay Bills option to record the expense.
Please follow these steps to create the primary account:
1. Click the Gear icon.
2. Click Chart of Accounts.
3. Select New in the upper-right corner.
4. Below Account Type, choose Expenses.
5. Below Detail Type, select Auto.
6. Enter a name for the account (example: Auto expense).
7. Enter necessary information.
8. Click Save and Close.
For the fuel sub-account, follow these steps:
1. Click the Gear icon.
2. Click Chart of Accounts.
3. Select New in the upper-right corner.
4. Below Account Type, choose Expenses.
5. Below Detail Type, select Auto.
6. Enter a name for the account (example: Fuel).
7. Put a check mark beside Is sub-account and select the primary account.
8. Click Save and Close.
After creating the accounts, you can now enter the expenses in the system. You can follow the steps below on how to create the bills and pay them.
Here's how:
1. Click the Plus (+) icon.
2. Select Bill.
3. Enter necessary information.
4. Click Save and close.
5. Click the Plus (+) icon again, and click Pay Bills.
6. Search for the bill.
7. Click Save.
You can visit the article below for more information about entering and paying bills:
Let me know if you need more help with recording the fuel expense. I'll be around for you.
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