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info-badgeralarm
July 4, 2021
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I want to setup several recurring invoices for customers that pay by direct debit. My old s/w allowed me to add a payment to the invoice in anticipation of it been paid.

  • July 4, 2021
  • 1 reply
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Best answer by MJoy_D

I can share some information  @info-badgeralarm. 

Currently there is not a recurring payment option so that you could pre mark the recurring invoices you create as paid. You can create a recurring deposit or recurring journal entry separately for payment however you would still need then to attach the recurring payment to the invoice itself.

You can connect the bank account in Quickbooks which will work to match the payment received with the invoice or you can manually create the payment on the invoice

Also you can let your QuickBooks Online (QBO) account know that those invoices we’re paid already by processing a receive payment. This is the only way to mark an invoice as paid in QBO.

 

Here’s how to record a payment:

 

  1. Go to the + New button and choose Receive Payment.
  2. Set the Customer, Payment method, and the account you put the payment into from the Payment method dropdown.
  3. In the Outstanding Transactions section, select the checkbox for the invoice your recording payment for.
  4. Click on Save and close once you’re done. 

 

Once you’re done, you can run a Customer Balance Details report to check the remaining balance for your customers.

 

You can refer to this article for more information about receiving payments and the report that I'm referring to above: Record invoice payments in QuickBooks Online.

 

If you have multiple payments recorded as a single payment, you can check the following guide on how to add them to your QBO account: Deposit payments into the Undeposited Funds account in QuickBooks Online.

 

I'm always here if you have follow-up questions in recording invoice payments and or anything else by leaving a reply below. Take care and have a great rest of the day!

1 reply

DivinaMercy_N
DivinaMercy_N
July 4, 2021

Welcome to the QuickBooks Community, @info-badgeralarm.

 

In QuickBooks Online (QBO), setting up recurring invoices is a breeze. To do this, please follow these steps:

 

  1. Navigate to the Gear icon and choose Recurring Transactions.
  2. Click the New button.
  3. Choose Invoice in the Transaction Type drop-down and then, OK.
  4. Enter a Template name and input the necessary details.
  5. From the Customer drop-down, select the customer that pays by Direct Debit.
  6. Set the Interval date and click Save template when done.
  7. You can create several templates for each of the customers. 

 

For more info about the process, please see this article: Create recurring transactions in QuickBooks Online.

 

QBO also makes it easy to personalise your sales form to reflect more of your business identity. For a detailed guide, see this article: Customise invoices, estimates, and sales receipts in QuickBooks Online.

 

Reach us again anytime you need assistance with setting up recurring invoices in QBO. I'm always here to lend you a hand. More power to your business. 

I
info-badgeralarmAuthor
July 4, 2021

Thank you. 

for clarity. I have the direct debits already in place and have been for years. 

I’ve just moved to QBO and need to setup the recurring invoices. I can do the invoices without issues. I just want QBO to know that the invoice has already been paid by DD

 

in my old software I was able to setup a recurring invoice and tell it that it was going to be paid and it marked it as paid. This stopped the dashboard telling me I had loads of payments outstanding when I didn’t. 

MJoy_D
MJoy_DAnswer
July 4, 2021

I can share some information  @info-badgeralarm. 

Currently there is not a recurring payment option so that you could pre mark the recurring invoices you create as paid. You can create a recurring deposit or recurring journal entry separately for payment however you would still need then to attach the recurring payment to the invoice itself.

You can connect the bank account in Quickbooks which will work to match the payment received with the invoice or you can manually create the payment on the invoice

Also you can let your QuickBooks Online (QBO) account know that those invoices we’re paid already by processing a receive payment. This is the only way to mark an invoice as paid in QBO.

 

Here’s how to record a payment:

 

  1. Go to the + New button and choose Receive Payment.
  2. Set the Customer, Payment method, and the account you put the payment into from the Payment method dropdown.
  3. In the Outstanding Transactions section, select the checkbox for the invoice your recording payment for.
  4. Click on Save and close once you’re done. 

 

Once you’re done, you can run a Customer Balance Details report to check the remaining balance for your customers.

 

You can refer to this article for more information about receiving payments and the report that I'm referring to above: Record invoice payments in QuickBooks Online.

 

If you have multiple payments recorded as a single payment, you can check the following guide on how to add them to your QBO account: Deposit payments into the Undeposited Funds account in QuickBooks Online.

 

I'm always here if you have follow-up questions in recording invoice payments and or anything else by leaving a reply below. Take care and have a great rest of the day!

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