invoicing

Hello there, Rob. Welcome to the forum, and thanks for detailing your concern on how to record payments received through a payment provider or a 3rd party finance firm. I have information that can assist you in recording these transactions accurately.

You'll want to receive payment of the exact amount first and post it to the undeposited funds. Next, create a deposit and select the amount. Then, you can input the fee as a negative amount under add funds to this deposit. You can follow these steps:

1. Go to Sales and select Invoices.
2. Locate and click on the specific invoice.
3. Select Edit Invoice.
4. Click Receive Payment.
5. On the Outstanding Transaction, put a checkmark on the box of the specific invoice.
6. Click on the dropdown arrow in the Deposit to option, then locate and select the Undeposited Funds.
7. Click Save and close.

Once done, proceed to add the payment to the deposits:

1. Go to the Accounting tab on the left menu.
2. Select view register.
3. Navigate and click the specific deposit ($-10).
4. Select who the payment was from ($100).
5. Review the deposit total with the bank fee.
6. Select Save and Close.

For detailed information, refer to this article: Record and make bank deposits in QuickBooks Online. 

You may visit these links to guide you on how to categorize your transactions and reconcile your account flawlessly:

• Categorise and match bank transactions in QuickBooks Online.
• Reconcile an account in QuickBooks Online.

When reconciling your accounts later, you can successfully match the deposits, ensuring that the amounts align with what you've received. This method allows you to accurately track your income and expenses, including any fees incurred during the payment collection. If you have any additional inquiries regarding payment management, please feel free to leave your response below. I will make sure to address them as soon as possible. Have a good day!