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usercathy
May 15, 2022
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Is it possible to have recurring bill payments. For example I receive an annual invoice for a subscription that is then paid off monthly.

  • May 15, 2022
  • 2 replies
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Best answer by MichelleBh

It is possible to create recurring bills in QuickBooks, @usercathy. however not recurring  bill payments. You could create a recurring journal entry with creditors on one side of the journal making sure to select the supplier name and then selecting the bank account on the other. side of the journal You would still have to then allocate the journal to the bill itself though as the journal would show on the supplier account waiting to be used.

 

  1. Go to the Gear icon and select Recurring transactions.
  2. Choose New. 
  3. Pick journal entry and click OK. 
  4. Enter a Template name and select a Type: Scheduled, Unscheduled, or Reminder.
  5. Complete all the required information and hit Save template. 

 

Visit this link to watch the video tutorials: Create recurring transactions in QuickBooks Online.

 

Furthermore, check out these articles below to learn what happens if you update items, customers, or settings used by recurring templates: 

 

 

If you have any questions about QuickBooks, feel free to drop me a line. I'd be happy to offer you some advice, and I'll be here should you need anything.

2 replies

MichelleBh
MichelleBhAnswer
May 15, 2022

It is possible to create recurring bills in QuickBooks, @usercathy. however not recurring  bill payments. You could create a recurring journal entry with creditors on one side of the journal making sure to select the supplier name and then selecting the bank account on the other. side of the journal You would still have to then allocate the journal to the bill itself though as the journal would show on the supplier account waiting to be used.

 

  1. Go to the Gear icon and select Recurring transactions.
  2. Choose New. 
  3. Pick journal entry and click OK. 
  4. Enter a Template name and select a Type: Scheduled, Unscheduled, or Reminder.
  5. Complete all the required information and hit Save template. 

 

Visit this link to watch the video tutorials: Create recurring transactions in QuickBooks Online.

 

Furthermore, check out these articles below to learn what happens if you update items, customers, or settings used by recurring templates: 

 

 

If you have any questions about QuickBooks, feel free to drop me a line. I'd be happy to offer you some advice, and I'll be here should you need anything.

paul72
paul72
May 16, 2022

Hi @usercathy 

 

No - it isn't possible to have a recurring Bill Payment.

You can have a recurring Bill (follow @MichelleBh instructions) but not a Bill Payment.  I think this is because a Bill Payment isn't a single transaction behind-the-scenes - it's more of a link between two transactions (the Bill & the Payment).

 

The only workaround is probably more work than clicking on Pay Bill once a month but I'll give it a go!

 

Set up a recurring Cheque.

Enter the Payee, frequency, amount, etc. with NoVAT code.

Enter Category as your Accounts Payable (Creditors) account.

This cheque will create a credit balance on your supplier's account in QBO.

In order to link these to the Bill you will need to use Pay Bill to clear the credits against the bill - you can do this once a year or more often if you prefer.

 

Hope this helps.

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