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Vuralriza1
December 16, 2019
Question

Is there a way to set the bill date and the intake date separately

  • December 16, 2019
  • 1 reply
  • 0 views

Hi there,

 

I am wondering if there is a way to set the date of the purchase invoice (bill) and the intake dates separately.

In my case, we are exporting goods from abroad, after invoice, it will take generally 3-4 weeks for the goods to arrive in our warehouse.

 

For the goods that we couldn't import on time, we are also using some local suppliers to dispatch the product on time to our own customers.

But the cost of the local supplier and the manufacturer from abroad are not the same, so I want to be able to see the right gross profit of the related sale, that Quickbooks takes the right cogs.

 

So it would be great if someone can explain me how to set different dates for the bill ab

1 reply

JaneD
JaneD
December 16, 2019

You can create a purchase order instead, Vuralriza1.

 

By using purchase orders, you can monitor the upcoming costs of your goods from abroad. Once the items arrive, convert the purchase order to a bill. From there, the Bill date is set to the current date or you can also set it to the date you've received the item.

 

First, let's make sure the purchase order feature is enabled:

  1. From the Gear icon, choose Account and Settings.
  2. Go to Expenses and click on the pencil icon to edit the Purchase orders section.
  3. Mark to select the Use Purchase Orders box.
  4. Click on Save and then Done.

To create a purchase order:

  1. From the + New button, choose Purchase Order under Suppliers.
  2. Choose the supplier's name in the Supplier field and enter the necessary information.
  3. Once you're done, click on Save and close.

If you've already made a payment to the supplier, you can write a cheque and use Accounts Payable. Once you create a bill from the purchase order, apply the check as a payment.

 

Learn more about purchase orders through this link: Create purchase orders in QuickBooks Online.

 

Then, run the Profit and Loss report to check the gross profit and COGS amount.

 

Drop a comment if you have questions moving forward.

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