Just starting on QuickBooks. Want to post some invoices that have already been paid. How do I do this?

Hi Chris, 

Welcome to the Community, we hope you're enjoying your new QuickBooks Online account.

To create the invoices, it's first a good step to setup the customers following the steps below:

1. Go to Sales, then select Customers.
2. Select New Customer.
3. Enter your customer’s info.
4. Select Save.

After this, you can begin recording the invoices by going to the '+ New' menu > Invoice. Then, complete the invoice fields with the below: 

1. From the Customer ▼ dropdown, select a customer.
2. Review the Invoice date. Then from the Terms ▼ dropdown, select the due date.
3. From the Product/Service column, select a product or service. You can also select +Add new to create a new product or service right from the invoice.
4. Enter a quantity, rate and change amount if needed.
5. Select a VAT rate.

   Note: If you see the Flat rate, By hour, or By item options, this means you're in Business view. Your experience is slightly different. Select Flat rate or By hour for services or By item for products. Then enter the quantity and amount. 

6. Select 'save'. 

You can then record the invoices as paid by selecting 'Make payment' on the invoice. This will open a new screen to enter the payment details (payment date and payment account). 

As the invoices are already paid, you can choose to record these using Sales Receipts instead (+ New > Sales receipt) - this is quicker as the sales receipt includes both the sale and payment information in a single transaction. 

Get back to us below if you have any questions, 

Thanks