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December 1, 2022
Question

My bank account is linked to my quick books however it is not updating that my invoices have been paid so it looks like they're overdue. How do I sort this?

  • December 1, 2022
  • 1 reply
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1 reply

katherinejoyceO
December 1, 2022

Thanks for visiting the Community today, @angelabronze1991. When your invoice payments are already posted on your linked bank account, you'll need to select Accounts Receivable as the posting account. Then, link the invoice to the deposit.

  

Here's how: 

 

  1. Go to the Bank Deposit page, then go to the Add funds to this deposit section.
  2. Enter the amount, then fill in the remaining fields.
  3. Click on Save and close.

 

Once done, open the invoice and receive the payment:

 

  1. Go to the Sales menu, then click Customers.
  2. Click on the customer’s name to open the Transaction List page.
  3. Choose the invoice you’re working on, then hit the Receive Payment tab to link the deposit.
  4. From the Receive Payment window, scroll to the Credits section and mark the Deposit box.
  5. Click on Save and close.

 

For more insights, check out this article to learn more about linking a deposit to an invoice.

 

Let me know if you have additional concerns about managing your invoice and payments. I'll be there to help you again.