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Evster
February 27, 2021
Solved

reconcile supplier invoice with ATM cash transaction

  • February 27, 2021
  • 1 reply
  • 0 views

Hi

 

I am trying to record the following scenario:

 

I have several ATM cash withdrawals from the bank account.  I need to offset these against a supplier invoice I have received after the fact.  The supplier was paid cash in advance of receiving the invoice.  I cannot find a way to show the outstanding invoice as being settled by the advance ATM withdrawals?

 

Any help appreciated

 

Thanks

Mark

Best answer by Charies_M

Hi there, Evster.

 

If this is an advance payment for a supplier, you can simply edit the Cheque's (if you created one) account to Accounts Receivable so you can link it to the open bill.

 

To do that:

 

  1. Go to the Plus Icon (+).
  2. Choose Expense or Cheque.
  3. Enter the name of the Supplier.
  4. Under the Category column, select Creditors (Accounts Payable).
  5. Type in the Description and Amount.
  6. Click Save and Close.

 

Once you received the invoice from your supplier, you can create a Bill transaction to record it and link it with the cheque transactions.

 

To create the Bill:

  1. Click the Expenses menu.
  2. Choose the Suppliers tab.
  3. Locate the name of the supplier.
  4. In the Action column, click the Create Bill link.
  5. Enter Bill details.
  6. Click Save and Close.

 

To link the cheque transactions with the Bill:

  1. Open the Bill you've created.
  2. Click the Make Payment button below the amount of the Bill.
  3. On the Bill Payment page, check the Bill in the Outstanding Transactions section.
  4. Mark the Cheque transaction in the Credits section.
  5. Click Save and Close. 

Feel free to check out these articles for more detailed information about managing supplier-related transactions:

You may also want to review how much you're paying each supplier by running a report with supplier totals.

 

Please let me know if you have any additional questions while handling the supplier invoice. I'm more than willing to help. Have a great day!

1 reply

C
Charies_MAnswer
February 28, 2021

Hi there, Evster.

 

If this is an advance payment for a supplier, you can simply edit the Cheque's (if you created one) account to Accounts Receivable so you can link it to the open bill.

 

To do that:

 

  1. Go to the Plus Icon (+).
  2. Choose Expense or Cheque.
  3. Enter the name of the Supplier.
  4. Under the Category column, select Creditors (Accounts Payable).
  5. Type in the Description and Amount.
  6. Click Save and Close.

 

Once you received the invoice from your supplier, you can create a Bill transaction to record it and link it with the cheque transactions.

 

To create the Bill:

  1. Click the Expenses menu.
  2. Choose the Suppliers tab.
  3. Locate the name of the supplier.
  4. In the Action column, click the Create Bill link.
  5. Enter Bill details.
  6. Click Save and Close.

 

To link the cheque transactions with the Bill:

  1. Open the Bill you've created.
  2. Click the Make Payment button below the amount of the Bill.
  3. On the Bill Payment page, check the Bill in the Outstanding Transactions section.
  4. Mark the Cheque transaction in the Credits section.
  5. Click Save and Close. 

Feel free to check out these articles for more detailed information about managing supplier-related transactions:

You may also want to review how much you're paying each supplier by running a report with supplier totals.

 

Please let me know if you have any additional questions while handling the supplier invoice. I'm more than willing to help. Have a great day!

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