Skip to main content
A
Anderw MTT
January 15, 2021
Solved

Step by Step guides for using Go Cardless and Paypal

  • January 15, 2021
  • 1 reply
  • 0 views

Hi,

Being new to QB, Im finding the process of matching payments to invoices far more manual and potential high risk of getting it wrong.  Are there simiple steps guides for each step of using QB as the videos are not helping. 

Need a step guide for:

Invoices - Payment - matching process

Go Cardless - Direct Debit - Payment - matching process

Paypal - payment matching to invoices.

Im sure there must be some simple step by step guides to ensure everyone uses this product correctly. 

Any help would be appreciated (videos appear not to be up to date, and dont cover these steps)

Best answer by GeorgiaC

Hi Anderw MTT,

 

We've got guides here which cover invoice matching and the GoCardless process.

 

Matching to invoices that were paid via PayPal can be a bit more tricky, as the payments received in your bank are minus the fees, however, you can follow the steps below to be able to match the payment to the invoice: 

 

1) Open the invoice and select 'Recieve payment'

2) On the following screen, enter the payment date and change the 'Deposit to' account to 'Undeposited funds'

3) Save & close the invoice payment

4) Select + New > Bank Deposit 

5) Tick the invoice payment showing listed under 'Select payments included in this deposit'  

6) Scroll to 'Add funds to this deposit' and change the 'Amounts are' drop-down to 'No VAT'

7) On the first line, select an expense account under 'Account' (e.g. PayPal Fees) and enter the fee charged in the 'Amount' box as a minus figure (-) 

8) Save & close - you'll then see automatically see the match on the banking screen against this payment 

 

Please get back to us below if you have any further questions!

1 reply

G
GeorgiaCAnswer
January 15, 2021

Hi Anderw MTT,

 

We've got guides here which cover invoice matching and the GoCardless process.

 

Matching to invoices that were paid via PayPal can be a bit more tricky, as the payments received in your bank are minus the fees, however, you can follow the steps below to be able to match the payment to the invoice: 

 

1) Open the invoice and select 'Recieve payment'

2) On the following screen, enter the payment date and change the 'Deposit to' account to 'Undeposited funds'

3) Save & close the invoice payment

4) Select + New > Bank Deposit 

5) Tick the invoice payment showing listed under 'Select payments included in this deposit'  

6) Scroll to 'Add funds to this deposit' and change the 'Amounts are' drop-down to 'No VAT'

7) On the first line, select an expense account under 'Account' (e.g. PayPal Fees) and enter the fee charged in the 'Amount' box as a minus figure (-) 

8) Save & close - you'll then see automatically see the match on the banking screen against this payment 

 

Please get back to us below if you have any further questions!

Terms & ConditionsAccessibility statement