Supplier payments by third party

I've got your back on recording supplier payments from a third-party company, @julie39.

Firstly, you'll need to create a bill for the supplier transaction. Here's how:

1. Sign in to your QuickBooks Online (QBO) account.
2. Click the + New button, then select Bills.
3. Enter the necessary information.
4. Click Save and close.

Then, you'll need to set up a clearing account to record the payment. This will be used to move money from one bank to another since the payment was processed from a loan company. Here's how:

1. Click Accounting from the left menu, then select Chart of Accounts.
2. Select the New button.
3. Choose Bank from the Account Type drop-down. Then, select the Detail Type.
4. Enter Clearing Account in the Name field.
5. Click Save and Close.

Once done, add the third-party company as a vendor and write a check to record the transaction they made. Please follow the steps below:

1. Click the + New button and select Check.
2. Type in the name of the loan company in the Payee field, then press Enter and click Save.
3. Choose the clearing account under Category.
4. Enter the Amount.
5. Click Save and close.

Lastly, you can now pay the supplier bill using the clearing account. Let me guide you how.

1. Click the + New button, then select Pay Bills.
2. Choose the clearing account for the Payment Account.
3. Select the bill.
4. Click Save and close.

I'm adding this article to learn why you need to use clearing accounts: Why use clearing accounts in your accounting system for PayPal, credit cards, and other payment channels?

You might also want to review all your vendor transactions in the future. You can go to the Expenses menu and select Vendors. Then, go to the Transactions List tab.

It’s nice to work with you, @julie39. Don't hesitate to click the Reply button below if you need further assistance recording supplier payments. I'm always around if you need any help.