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IanCollins
August 18, 2020
Question

Use different invoice numbers for imported invoices without affecting the next normal invoice number

  • August 18, 2020
  • 1 reply
  • 0 views

Hi,

 

Is there a way in QB online that i can imports invoices an user the invoice number in the import for those invoices, but not have it update the next invoice number?

 

the invoices that I have imported all use numbers starting at 10000, that last one imported was 10023.  When i create a new manual invoice in QB online it wants to give it 10024.  Is there a way to have imported invoices not change the next invoice number so that the next would have been 1105 as it was before the import? 

 

The reason for this is that the invoice transactions are exported from another system and we want to maintain the invoice numbers to allow correlation between the systems.

 

Thanks

ian...

1 reply

A
Ashleigh1
August 18, 2020

Hello IanCollins, 

 

Welcome to the Community page, 

 

There is no way to have different numbers set for invoices. 

 

There is just one number sequence, in Quickbooks, there is no way to set it to do two number sequences. 

 

You can always leave feedback in the main cogwheel this gets sent straight to our developer's team and might be something that comes out in the future. 

I
IanCollinsAuthor
August 18, 2020

Hi Ashleigh,

 

Thanks for the reply.

 

Is there a way for imported invoices to not update the last invoice number?

 

I was hoping that the imported invoices would have numbers in the 10000 range, whilst normal manually entered invoices would continue to use the existing number sequence?

 

Thanks

ian..

A
Ashleigh1
August 18, 2020

Hello Ian, 

 

Thanks for your reply, 

 

Unfortunately, there is no way at all to have 2 number sequences going for invoices in Quickbooks. 

 

If you have a number sequence for your manually invoices that say is 1005 but then you import some invoices in and you can tell it to be invoice number 2005 instead what happens is it will through the 1005 sequences out and continue from the new number that was set so from the new 2005 as it the sequence so the next invoice you either import or manually add would be 2006. 

 

So in Quickbooks, you are unable to run invoices that are manually added in on say a sequence 1005, 1006 and so on and then import invoices on a new sequence of 2005 then 2006 what happens is if the original number is changed it will then just continue and follow on from the new number that is set. 

 

You can always leave feedback on this in the product as I have suggested in the reply above. 

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