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K
karon
April 1, 2019
Question

We require a deposit paid on acceptance of a job, the balance is paid on completion. how should i record the deposit, invoice & balance, so that the bank reconciles?

  • April 1, 2019
  • 1 reply
  • 0 views
Original commenter did not share additional details

1 reply

M
MirriamM
April 1, 2019

It's good to have you here with us, karon,

 

Let me help share information on how to record transactions in QuickBooks Online.

 

To record the deposit upon creating invoices, you can add a Deposit field to invoices so you can subtract a customer deposit from the total to calculate the balance due.

 

To turn on the Deposit filed to invoices, here's how:

  1. Click the Gear icon at the top.
  2. Click Account and Settings, then go to Sales tab.
  3. Go to the Sales form content section, then click the pencil icon.
  4. Put a check mark for the Deposit.
  5. Click Save.
  6. Click Done.

Once done, create the invoice and enter the deposit.

 

That's it! You're now able to create an invoice and record the deposit.

 

If there's anything else you need help with in managing your transactions, feel free to visit us again. Have a great day!

B
BLOCBOOTHS
January 22, 2020

Has the method for this changed? I don't have the same layout.

 

Thanks

R
RCV
January 22, 2020

It's my priority for you to record a deposit transaction in QuickBooks Online (QBO), BLOCBOOTHS.

 

The method for entering the Deposit amount when creating the transactions is haven't changed. If the Deposit field is unavailable when creating an invoice, it's possible this feature is not enabled.

 

 

We can go to the Account and Settings page to review the setup and place a checkmark for the Deposit field if it was not enabled. This way you can subtract a customer deposit from the total to calculate the balance due.

 

Here's how:

 

  1. Click the Gear icon on the top menu.
  2. Hit Account and Settings.
  3. Select Sales.
  4. Tap the Sales form content pencil icon.
  5. Place a checkmark for Deposit (if it was not turned on).
  6. Tick Save.
  7. Press Done.

 

I've got a link here where you can find articles about managing your customers' transactions: https://quickbooks.intuit.com/learn-support/manage-customers-and-income/misc/02/uk-manage-customers-and-income?label=QuickBooks%20Online.

 

That's it. Keep me in the loop if you need a hand with filing your year-end reports. I'll be here to ensure your business success.

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