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March 12, 2023
Question

When I create an invoice for a particular customer and save it, it then automatically puts it as paid, even though it hasn't been. How to I fix this?

  • March 12, 2023
  • 1 reply
  • 0 views
It only happens with this one particular customers invoice. All the other invoices I have created, it saves it and only when I manually add a payment will it show as paid. I have tried deleting the invoice and making another one but it does the same thing.

1 reply

March 12, 2023

It's nice to see you here, @millysmuddymutts. I'm here to help you with your invoices.
 

In QuickBooks, invoices won't automatically be paid or applied for the existing credits when the Automatically apply credits feature was turned off from the Account and Settings

 

Before that, clear the payment of the said invoice and ensure that this feature is off from your settings:

 

  1. Go to the Settings (Gear icon) menu.
  2. Select Accounts and Settings.
  3. Click the Payments tab, then go to the Automation section. 
  4. Uncheck the box for Automatically apply credits.
  5. Click Save, then Done

 

In case this setting is already turned off and the invoice was marked as paid, It could be that the invoice was accidentally marked as paid. We can check your audit log to confirm. I'll show you how: 

 

  1. Click the Gear icon, then select Audit Log.
  2. Filter the transactions from the Filter drop-down arrow, then click Apply.
  3. Locate the invoice and see who received it.

 

You can also check these articles on how to send and customize invoice emails:

 

If there's anything else you need, you can always post your concerns in the Community. I'll be around if you need my help in emailing and managing sales transactions.