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garchard
September 2, 2019
Question

Why do I get my paid bills appearing as negative expenses instead of positive expenses? I tried everything.

  • September 2, 2019
  • 17 replies
  • 0 views
Original commenter did not share additional details

17 replies

JanyRoseB
September 2, 2019

Hi there, @garchard.

 

I'm glad you've reached out to the Community. Allow me to share some information on why you're seeing negative expense amount on your vendor's information. 

 

Bill transactions will show up as an expenses if you haven't applied them to a payment yet. Once you've paid the bill, the bill-payment will show a positive amount on both Account Payable (A/P) and the transaction bank accounts when you run vendor reports.

 

If this is a stock item, make sure to select an asset account on the posting account and not the expense account. 

 

You can also verify if the bill-payment was linked to the correct bill. If not, you' need to delete it and apply the payment to the correct one. 

 

Please let me know how it goes by clicking the Reply button below. I'll be around to further assists you if you have additional questions about the Account Payable cycle. Have a good day ahead! 

    garchardAuthor
    September 3, 2019

    Thank you for your reply.

    I am still very confused about this even after seeking help twice from QB helpdesk. In July I received an invoice and entered it in QB Online as Bill. I paid the invoice manually and went to the outstanding Bill and pressed 'create payment'. It then recorded the Bill as Paid. However, in my Expenses Transactions it occurs as a negative expense, so it deducts the sum off my other expenses which is not right. The Help desk say that this is due to 'double entry' but I do not see it accrued in the expenses so the transaction goes negative instead of zero. 

    If you could shed any further light on this issue I would be very grateful. Its starting me to be turned off QB when I see other part are a great advantage.

     

    Many Thanks

    Gareth

      payment after leaving
      September 3, 2019

      Hi Gareth

       

      Can you inform us what account you have chosen on your bill. Navigate to the bill and select the drop down menu in the category field to the right of the account, is it showing as an expense or an income?

      JonpriL
      November 21, 2022

      Hi there, @Ronda9!

      Before we can accomplish your goal for today, may I ask a few questions about the report in question? Saying you wanted to list a numerical order of all the checks created, can you tell me the name of your report and how you customise its transaction detail?

      Keep me updated in the comments below. Hope to hear from you as soon as possible. Take care and stay safe!

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