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james14
February 7, 2019
Solved

Clarification of Quickbooks Online VAT codes for UK business buying and selling to EU business

  • February 7, 2019
  • 5 replies
  • 0 views

Can someone clarify which vat codes we should use in Quickbooks online please?

We are a vat registered UK business buying goods from mainland EU suppliers and selling goods to mainland EU businesses. So we provide our vat number and buy from the EU without the vat, then we also sell to EU businesses without vat when they have provided us their vat details.

I would expect when we enter a purchase receipt into Quickbooks for an EU purchase that it would show no VAT, but that the vat element would be recorded on the box 2 and box 4 sections of the vat return. Should we be using ECG 20% for this?

Then when we enter sales receipts where we haven't charged VAT to our EU business customers, are those classed as ECG 0% because they're handling the vat in-country?

thanks in advance,

James

Best answer by Graceman

Nearly correct its actually 20% ECG for purchases. & 0% ECG for sales.

ECG 20% This accounts for 20% vat on acquisition so posts to boxes 2 4 7 & 9.

ECG 0% zero rates your EC sales so they can account for Vat on their acquisition at their Vat rate.

5 replies

Graceman
GracemanAnswer
February 7, 2019

Nearly correct its actually 20% ECG for purchases. & 0% ECG for sales.

ECG 20% This accounts for 20% vat on acquisition so posts to boxes 2 4 7 & 9.

ECG 0% zero rates your EC sales so they can account for Vat on their acquisition at their Vat rate.

    E
    edagr
    March 26, 2019

    Hi Gordon

    Could I get clarification on this?

    The op does not say wether their goods actually cross the channel and enter the UK or not.  Our scenario is that our goods are bought by us in the EU then delivered to vat registered customer in the EU without crossing into the UK. So we have a triangulation situation.

    So for us these sales should show on the vat101 but not in the regular VAT return as trigangulated goods should not, as I understand it.

    Would you know which codes we should be using for sales and purchases in this scenario?

    Thanks for any advice.

    E
    EmmaM
    March 26, 2019

    Hello

     

    Thanks for your question. we can not advise which code to use however you can have a look at the article here  which shows the EC codes and which boxes they affect in the return. Most likely it is an ECS code if you want to hit the 101 report. It is worth checking with an accountant or HMRC to make sure the code you choose is the right one for your business

     

    Kind regards

     

    Emma

     

    U
    Usman249
    May 29, 2020

    This is correct if you provide VAT number to the EU supplier in case you are purchasing from EU, now I have another situation, I didnot provide my VAT number to the EU supplier and he charged me 20% VAT on the invoice, the supplier is based in Ireland or Luxembourg, when I get the invoice it contain net amount + 20%vat= gross amount. In this case which vat code I should use? If I use 20%ECG and take net amount then the total amount I paid is not matched with the invoice, is this vat reclaimable? Please help

    G
    GraceC
    May 29, 2020

    Thanks for reaching out to the Intuit Community, @Usman249.

     

    When you're using the VAT ECG the tax will include the transaction so that the Gross amount will not change.

     

    I'd also recommend reaching out to your tax adviser, or contact the HMRC to classify the correct taxes.

     

    For additional information, I'm including some helpful articles that you can check the affected boxes for each VAT codes work in QuickBooks Online:

    If you have any other questions concerning your QuickBooks Online account, please don't hesitate to visit us again. Have a great day!

    V
    vel41
    July 20, 2021

    Hi all i wonder if anyone can help .

     

    I am buying software from an EU country (Germany) - and it says reverse charge on invoice - and shows no tax(vat) what code do i use in in QuickBooks online when i enter the bill. i think its

    20.0%ECG(0%) is this correct?

     

    and also when i sell the item to my customer in the UK do i just charge VAT at 20%  S (20%)

     

    I tried to read on line but so complicated :o(( any help would be great  

    MJoy_D
    MJoy_D
    July 20, 2021

    I can share some information about VAT codes, @vel41. 

     

    The 20.0% ECG is used for Intra EU B2B (business to business) purchase (acquisition) of goods. It's used for customers who must account for any VAT due via the reverse charge mechanism. The 20.0% S is the standard rate on all goods and services you supply if you're VAT-registered. For more information about VAT codes and on how this will be reported in your VAT 100 return, refer to this article: Common VAT codes. 

     

    If you're still unsure what codes to use, I suggest consulting an accountant or a tax adviser. 

     

    You can also check the following article for more information about setting up, editing, adding tax rates, showing/hiding inactive codes, and calculating VAT: Set up and edit VAT settings, codes and rates.

     

    If you have other questions with your VAT codes and or anything else, just post it here as a reply and I'll take a look at it. Have a good one!

    S
    smithdas
    August 12, 2021

    what vat code do i use for wages and salaries

    G
    GeorgiaC
    August 12, 2021

    Hi smithdas, thanks for joining this thread - as VAT is a sales tax it shouldn't be used for wages or salaries, when entering these you should instead set the 'Amounts are' drop-down to 'No VAT' when entering the expenses. 🙂

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