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H
HM2019
November 14, 2024
Question

Import Charge Invoice - PVA

  • November 14, 2024
  • 2 replies
  • 0 views

Hi,

 

I posted this once but looks like it got deleted. I have always been opted out of the PVA scheme and do my VAT returns the old fashioned way of paying import tax in full and reclaiming in the VAT return. Recently a courier company messed up and processed the import using PVA.

 

I am having trouble entering the customs invoice for PVA VAT.

 

I have an invoice from the courier company for duty and clearance fees. I need some help on how to deal with the VAT using the PVA scheme. As an example.......

Duty - £25 Code

Clearance Fee - £12 Code Z

PVA VAT - £500 How do I include this on the courier bill so VAT is calculated correctly using PVA? When I enter £500 and select PVA 20% it just shows a VAT amount of £100 and -£100 in the VAT boxes. I need the full £500 to show.

 

Any help or suggestions as 1.5 hours on the phone to Quickbooks didnt help solve the problem.

 

Thank you

 

2 replies

R
RheaMaeH
November 14, 2024

Hello there, HM2019.

 

I can see you've already posted your concern here in the Community forum about including PVA VAT amounts on invoices in QuickBooks Online (QBO). I'm pleased to inform you that one of my colleagues has provided a solution to address your concern efficiently.

 

I'll be glad to route you to her suggestion. Kindly see the link below:

 

https://quickbooks.intuit.com/learn-support/en-uk/invoices/re-entering-customs-invoice-for-pva/01...

 

Keep in touch if there's anything I can assist you with regarding entering PVA VAT on invoices. We're here to help in all possible ways to get you back to business.

H
HM2019Author
November 14, 2024

The link does not work. It looks like my original post has been deleted. That is why I posted this one.

K
KimberlyS
November 14, 2024

You can ensure you're logged in to the QuickBooks Community, HM2019.  I'm here to provide the necessary troubleshooting so that you can obtain relevant information to address your queries.

 

You need to sign in to your account to access posts and articles in the Community. It also ensures seamless interaction with other users, allowing you to post and join existing threads.

 

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On the other hand, you might find this article helpful when tracking customer payments once they settle their balances: Record invoice payments in QuickBooks.

 

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paul72
paul72
November 15, 2024

Hi @HM2019 

Have you actually paid the £500 VAT to the courier?

If you have paid it to the courier, it's not PVA & you should enter into QBO on two lines:

(1) £2500 VAT=S20

(2) minus £2500 VAT=Z0 or Exempt

This will leave a nett VAT of £500 in QBO.

 

If the £500 VAT is just the nominal figure they say you need to account for, this is PVA & you should do this in QBO on the Supplier's Bill using PVA20 VAT Code.

Note - you may need to add an adjustment line (Z0 or Exempt again) on the Supplier's Bill if the amount is not exactly £2500.

Note 2 - you can download C79 or PVA Statement from HMRC website

 

Hope this helps.

H
HM2019Author
November 15, 2024

Thanks for your reply.

 

No I havent paid VAT to the courier. I am opted out of PVA but the courier messed up and processed the import using the PVA scheme so I now need to account for this in Quickbooks.

 

The courier bill is for duty and clearance handling charges. I also have the PVA statement from HMRC.

 

My normal process with a NON PVA import bill is

Line 1 Duty - Code Z

Link 2 Handling Charge - Code Z

VAT +£1 - Code S 20%

VAT - £1 - Code E Exempt - I then enter the total VAT amount in the VAT box in the bottom right corner (£500).

I am trying to get them same result for this bill but for PVA. The problem with using the PVA code is it doesnt calculate correctly for what I am trying to acheive.

If I enter a line on the bill for £500 with the PVA code the VAT boxes in the bottom corner show £100 / - £100 when the total PVA amount is £500.

 

Its hard to explain in writing but hopefully this makes sense.

 

 

 

 

paul72
paul72
November 15, 2024

OK @HM2019  - that's the same as my second example.

The PVA VAT needs to go on the Supplier's Bill in QBO - not on the Courier's Bill like you'd usually do when actually paying the VAT to the Courier.

 

Courier Bill:

Line 1 Duty - Code Z

Link 2 Handling Charge - Code Z

 

Supplier Bill:

Line 1 Goods Amount £2500 - Code PVA20 (to give £500 nominal PVA VAT)

Line 2 (if required) - balancing amount (Z0 or Exempt) to leave the Bill at the correct value.

 

The Line 2 on the Supplier Bill is needed because the courier does not always report the correct amount to HMRC - there is often a small amount added to cover processing / delivery / statistical rounding - which means that the VAT you pay (or don't in the case of PVA) is not exactly 20% of the amount you paid to the Supplier's.

 

Hope this helps.

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