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T
Talay
January 13, 2022
Question

Bulk Stock Adding / Removal

  • January 13, 2022
  • 1 reply
  • 0 views

Good day,

I will give a brief explain of the situation first;

 

We run a shop. The shop has years and years (and YEARS!) of materials (steel bars) that have been purchased over time and never recorded anywhere. Potentially a very large amount of money worth. I do not want to inventory this material. 

 

What I had in my mind to do, which I am not sure is feasible or not, is to create a GL code that we can assign a dollar figure of this material to and then "withdraw" amounts against this until it is used up. Is this possible? 

 

If so, some direction on added it to the GL would be awesome and especially direction on how to remove it properly and be billed to jobs would also be great!

 

Thanks!

1 reply

Jen_D
Jen_D
January 14, 2022

Thanks for reaching out here in the QuickBooks Community, @Talay.

 

If you want a straightforward way of handling this, set up a new bank account or clearing account. Then, when you need to get cash from it, you can write a cheque or do a bank transfer.

 

To add a new account in QuickBooks:

 

  1. Go to Lists and select Chart of Accounts.
  2. Right-click anywhere and press New.
  3. Choose Bank, then press Continue.
  4. Enter the Account Name and all other account information.
  5. If you already have money, add the amount in the Enter Opening Balance button.
  6. Select Save & Close.

 

To withdraw some cash from that account, follow the steps I've outlined for you.

 

If you wrote a cheque for cash:

  1. Click Banking.
  2. Select Write Cheques.
  3. Choose the account you created as the Bank Account.

 

If you took out the cash without writing a check:

 

  1. Tap the Banking menu.
  2. Select Transfer Funds.

 

We wanted to make sure everything is accounted for correctly, so your financial reports are accurate. Since this issue requires in-depth accounting processes, we do recommend that you reach out to an accounting professional. We can only provide the steps you need to do in QuickBooks, but handling your books is best assisted by your accountant.

 

If you don't have one, we can help you find someone to help you. You can visit the following link to locate accountants based in Canada: https://quickbooks.intuit.com/ca/find-an-accountant/

 

Post here anytime if you have other program concerns or additional questions about this donation topic. Have a nice day!

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