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Changing the number and description of GL accounts

Forum|Forum|4 years ago
September 6, 2021
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Greetings :)

I wish to update a number of our GL accounts to make our ledger fit our business better. I wish to update the NAME and NUMBER fields for many accounts. I will not be changing any other field, just the NAME and NUMBER fields. I can easily do this, but wanted to clarify the implications of these changes before I started work.

Can someone confirm for me that the NAME and NUMBER fields of an account are only cosmetic? What I mean is that I believe I can change these fields in any GL and it will not impact any process that QBO does. For instance, all my RECURRING TRANSACTIONS will be unaffected (other than showing a new NAME/NUMBER for the account involved). Another example would be reports. I assume they will show new NAMES and NUMBERS but outside the potential reordering of the report due to the new number, all will be as before. Am I correct in my assumptions?

Thanks for helping me fully understand how QBO treats the NAME and NUMBER of a GL.

Cheers,

Andrew

QuickBooks Online

Best answer by JamesM4

Hello Andrew,

It's great to have you reach out to us here. Sometimes it's necessary to change the number and description on your account so they can become easier to identify. Rest assured, I'll be glad to share more info about this. QuickBooks is an easy-to-navigate program that makes it easy to get your work done in a timely manner.

When editing your account names and descriptions, it's important to note that this doesn't affect the functionality of the accounts. The accounts will still function as they did before despite editing the account number. You can continue editing your accounts with peace of mind knowing that the changes don't affect the back-end of things, only the cosmetic side of it.

You're more than welcome to ask other questions. I'm here to help you achieve your QuickBooks goals. Otherwise, I wish you a great rest of the week.

J

JamesM4Answer

Hello Andrew,

It's great to have you reach out to us here. Sometimes it's necessary to change the number and description on your account so they can become easier to identify. Rest assured, I'll be glad to share more info about this. QuickBooks is an easy-to-navigate program that makes it easy to get your work done in a timely manner.

When editing your account names and descriptions, it's important to note that this doesn't affect the functionality of the accounts. The accounts will still function as they did before despite editing the account number. You can continue editing your accounts with peace of mind knowing that the changes don't affect the back-end of things, only the cosmetic side of it.

You're more than welcome to ask other questions. I'm here to help you achieve your QuickBooks goals. Otherwise, I wish you a great rest of the week.