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jstewart2425
May 16, 2023
Question

Accessing Historical Data

  • May 16, 2023
  • 1 reply
  • 0 views

My company is switching over from Quickbooks Desktop to a new ERP solution, and we have a ton of historical data (~20 years worth) that we are not going to be transferring over due to cost and complexity. Will we be able to still access our Quickbooks data in a read-only mode, or would we have to pay for a subscription to access this historical data? We are currently using Quickbooks Enterprise Solutions: Retail 22.0.

1 reply

JoesemM
JoesemM
May 16, 2023

Welcome to the Community space, @jstewart. We’re sorry to see you go but I'd be pleased to share details on what data you can still access and supports that aren't available in switching to other ERP solutions.

 

Yes. You still have access to your historical data from QuickBooks Desktop to the new ERP solution. The files are still intact even if the subscription is already expired.

 

However, your access to QuickBooks Desktop Payroll, Desktop Payments, live technical support, Online Backup, Online Banking, and other services through QuickBooks Desktop software will be discontinued. This also means you won't receive critical security updates protecting your data.

 

You can check out this article to learn about cancelation policies: QuickBooks Desktop cancelation policies. I'm also adding this link that provides general information on how to import or export info with QuickBooks Desktop: Import and export data in QuickBooks Desktop.

 

Please know that you can always count on me if you have additional questions about accessing your historical data. I want to make sure everything is answered. Keep safe.

J
jstewart2425Author
May 16, 2023

Thank you @JoesemM. Just to clarify - we will still have access to our historical data even if the subscription has already expired, but there is no way to actually view the data without a subscription? I guess I am just a little confused on what you mean by we will have access to the data if we can't open it in a readable format?

MJoy_D
MJoy_D
May 17, 2023

You're welcome, @jstewart2425.

 

I'm here to provide additional information about your company file. 

 

Yes, there's no option to view the company file without the subscription. You still have access to the company file stored on your computer. However, it can only be readable once you reactivate your subscription. 

 

Here's more information about creating a backup company file: Back up your QuickBooks Desktop company file. 

 

Then, here's to use the backup company file: Restore a backup of your company file. 

 

Let me know if you need further clarification about your data. I'm always here to answer them for you. Have a great rest of the day!

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