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M
Minoh
January 15, 2024
Solved

Can an Accountant role move funds illegally

  • January 15, 2024
  • 1 reply
  • 0 views

Hi, we're looking to give a new accountant the Accountant role in QB online. Can they potentially steal any money from our bank account since it's connected? I don't believe so, but I wanted to run this by the community first. 

Best answer by AnneMariee

Yes, I would never give her our bank credentials. So, she cannot send a payment to herself through QB? I have never sent a payment or even used it in the past. So, I'm not sure if this is a feature that can be turned on or off. 


Hi there, @Minoh.

 

I understand how crucial it is to safeguard your bank accounts. I'm here to help you navigate through any uncertainties you may have about this.

 

In QuickBooks Online (QBO), an accountant user's access only allows them to review books, make necessary corrections, and collaborate on any issues that may arise. If needed, they have additional privileges, such as the ability to undo entire reconciliations, reclassify transactions, and write off invoices. Furthermore, they can utilize accountant-specific tools to assist you in preparing for taxes. 

 

Even if you use the bank feeds feature in QBO, an accountant user can't transfer funds to themselves without access to your bank details. Your bank account is only connected to QBO to download and categorize bank transactions automatically. To ensure the security of your account, please ensure that you don't share your bank login credentials with your accountant.

 

You can check out this article for more information on the different access permissions in QBO: User roles and access rights in QuickBooks Online.

 

For future use, here's a guide on managing user profiles: Add and manage users in QuickBooks Online.

 

Keep in touch if you have any other questions about an accountant user's access to your QuickBooks account. I'll be around to help out.

1 reply

4
4Gal
January 15, 2024

Yes. If you are not sure about their reputation, you should be careful

1. Don't use the bank feed feature. You can use MT Online or one of the converter tools (e.g csv2qbo @ $60 one time license) to import the bank transactions.

https://www.moneythumb.com/?ref=110

 

2. Use the approval feature (up to 2 persons) available in Melio to pay bills. You can signup for a free Melio account to manage and pay bills.

https://affiliates.meliopayments.com/quickbooks

 

You can also get $100 cashback to pay the first bill.

https://affiliates.meliopayments.com/cashback

 

3. Don't let them sending invoices unless you can use another 3rd party tool (e.g CRM) to send invoices with approval.

 

S
ShyMae
January 15, 2024

Hello there, @Minoh. I'm here to share what your accountant can do when you add them and avoid illegally moving funds. 

 

Before anything else, please be assured that we take all possible precautions to protect your data and remain committed to maintaining the security and privacy of your confidential information.

 

When you add an accountant user in QuickBooks Online, they can review your financial records, identify errors, and collaborate on resolving any issues.

 

Once you connect your bank account, your accountant cannot move funds because the sole purpose of connecting the bank account is to download and categorize bank transactions automatically. 

 

Just make sure you don't share your bank credentials with your accountant. It will not only provide you with a greater level of control over your financial data but will also ensure that your sensitive information remains confidential. We advise that you exercise caution when sharing such information to mitigate the risk of unauthorized access or misuse. 

 

Moreover, you can add regular users to QuickBooks Online and customize each role with individual permissions for specific tasks.

 

You can return here anytime if you need further clarification regarding accountant access in QuickBooks. Our team of experts is readily available to offer any assistance you may require. 

M
MinohAuthor
January 15, 2024

Yes, I would never give her our bank credentials. So, she cannot send a payment to herself through QB? I have never sent a payment or even used it in the past. So, I'm not sure if this is a feature that can be turned on or off. 

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