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klstack
January 19, 2020
Question

Can I print a report of all voided and deleted invoices for 2019?

  • January 19, 2020
  • 2 replies
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2 replies

IamjuViel
IamjuViel
January 19, 2020

It's to have you here, @klstack.

 

You can access the Audit log and generate reports of your deleted and voided invoices from here.

  1. Go to the Gear Icon.
  2. Choose the Audit Log.
  3. Filter the list to show the specific information you want to see. 
  4. Click the Apply button.

Once completed, click on the Print icon located above the History column.

 

You can browse these articles to learn more about what the audit log can do and how to use it:

Get back to us here if you have other questions about printing and generating transaction-related reports. I'm just a few clicks away.

L
lakehouse7m3
December 2, 2021

Is there any way to show the voided transactions with the AMOUNT that was voided?  I'm trying to get an idea of the value of the invoices that get voided each month.

Thanks

C
ChristieAnn 11
December 2, 2021

Hi there, lakehouse7m3.

 

Welcome back to the QuickBooks Community. I'll be sharing details to ensure you can see all the voided transactions to get an idea of the value of entries that get voided each month.

 

There's always a section where you can see all the things that have been changed or any activity has been made. That said, yes, there is a way to show the voided transactions with the amount that was voided. I recommend visiting the Audit log page. From there, you'll see the list of the company's movements, the adjustments made, and who made them. Also, you'll get an idea of the value of the invoices that get voided each month from there.

 

Here's how:

 

  1. Click the Gear icon at the upper right corner.
  2. Select Audit Log.
  3. Choose the specific User, Date, or Events from the drop-down arrow.

 

Once done, the audit log shows you 150 records at a time. For most entries or events, select View in the History column to open the audit history. This tells you who made the change and what they did. For additional information, you can click this article: Use the audit log in QuickBooks Online.

 

You may refer to this article to see how the Sales page gives you a status of sales transactions like open invoices, and paid invoices: View sales transactions.

 

Please let me know if you have any other concerns related to invoices or any other QuickBooks concerns. I'm here to help.

vpcontroller
vpcontroller
January 19, 2020

@klstack 

 

Currently, there is no such standard report in QuickBooks Online. However, you can run the Audit Log report for transactions and filter it to Show deleted/voided transactions and Using Accounts Receivable (A/R) as a source account for Invoices.

 

Unfortunately, you can print this report but not export it to Excel or PDF at this time.

 

Here's how to run the Audit Log report for Deleted/Voided A/R Invoices:

  1. Go to the Gear icon on the top right corner, select Audit Log under Tools menu.
  2. Click Filter.
  3. Select Transactions. 
  4. Show field: select "Deleted/Voided Transactions"
  5. Using field: select "Accounts Receivable (A/R) Account as a source account
  6. Click Apply.

                   

Note: Click "View" under the History column and select "Show all" for Invoice details.

 

 

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