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NBB2022
December 15, 2022
Solved

Created a new QuickBooks company file in QuickBooks Enterprise.

  • December 15, 2022
  • 2 replies
  • 0 views

I have a client that had two company files in QuickBooks Enterprise. Another Pro Advisor thought it would be better to create a new company file with both Companies on the one file. It does not appear all the information was transferred correctly. Since the new file was created new payments were used to close out open invoices on the old file and all new invoices and bills have been entered in the new file. The other Pro Advisor believes that we should just go back to the old file and re enter anything entered in the new file. Not sure if this is out best option? Also possibly looking to go to QuickBooks Online and wondering if this new file would be what we need to import to QuickBooks Online? Any help greatly appreciated.

Best answer by Giovann_G

I'll share some information to help you manage your company file, NBB2022.

 

You can have multiple company files in QuickBooks Desktop. The Pro Advisor is correct, you'll have to generate a new company file if you want to combine the two company file your client have into one main file.

 

Just to be sure, did you use the feature to create a new file from existing ones? If yes, the software copies your preference, sales tax items, memorized report, and chart of account to the new file. However, it doesn't transfer credit card and bank accounts. It also doesn't copy sensitive information like payroll or Employer Identification Number (EIN).

 

It would be a long process for you combining data from different files. With this, it's best to re-enter the new invoices and bills into the old files. This ensure you'll have all the transactions when you're ready to migrate to QuickBooks Online. 

 

Before migrating your data, I recommend reading this article to learn how your books were moved: Learn how features and data move from QuickBooks Desktop to QuickBooks Online.

 

Additionally, I've added this resource to walk your through the process of transferring your QuickBooks Desktop file to QuickBooks Online: Move your QuickBooks Desktop file to QuickBooks Online.

 

If you have further questions about managing your company file or QuickBooks data, let us know. We're always available to help you.

2 replies

G
Giovann_GAnswer
December 15, 2022

I'll share some information to help you manage your company file, NBB2022.

 

You can have multiple company files in QuickBooks Desktop. The Pro Advisor is correct, you'll have to generate a new company file if you want to combine the two company file your client have into one main file.

 

Just to be sure, did you use the feature to create a new file from existing ones? If yes, the software copies your preference, sales tax items, memorized report, and chart of account to the new file. However, it doesn't transfer credit card and bank accounts. It also doesn't copy sensitive information like payroll or Employer Identification Number (EIN).

 

It would be a long process for you combining data from different files. With this, it's best to re-enter the new invoices and bills into the old files. This ensure you'll have all the transactions when you're ready to migrate to QuickBooks Online. 

 

Before migrating your data, I recommend reading this article to learn how your books were moved: Learn how features and data move from QuickBooks Desktop to QuickBooks Online.

 

Additionally, I've added this resource to walk your through the process of transferring your QuickBooks Desktop file to QuickBooks Online: Move your QuickBooks Desktop file to QuickBooks Online.

 

If you have further questions about managing your company file or QuickBooks data, let us know. We're always available to help you.

    Fiat Lux - ASIA
    Fiat Lux - ASIA
    December 16, 2022

    @NBB2022 

    The real question is why did the first ProAdvisor recommend managing 2 company files? I would understand if there are 2 different companies and they would prefer to use the consolidation feature.

    N
    NBB2022Author
    December 16, 2022

    The other Pro Advisor thought it would be easier for recording the transfers from one business to the other business.

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