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H
homecareoflomali
September 20, 2020
Question

Do we have to report new hires to the EDD or does Quickbooks automatically do that for us once we submit the I9 information?

  • September 20, 2020
  • 3 replies
  • 0 views
Original commenter did not share additional details

3 replies

AlexV
AlexV
September 20, 2020

Yes, you'll need to report new hires, homecareoflomali.

 

You'll need to submit this report within 20 days of the hire. Intuit files the new hire forms with your state if you use:

  • QuickBooks Online Payroll Full Service
  • QuickBooks Online Payroll Premium
  • QuickBooks Online Payroll Elite

For QuickBooks Online Payroll Enhanced and Core, we do provide a signature-ready form to be printed, signed, and mailed to the tax agency. There is something we need to check first before we can generate this report.

 

Follow these steps:

  1. Go to the Payroll tab and select Employees.
  2. Select the employee's name and click Edit.
  3. From the Employment tab, the Have you filed a new-hire report with the state? checkbox should not be selected or marked.
  4. Click Done.

Once done, please continue with these steps:

  1. From the Taxes tab, select the Payroll Tax.
  2. In the Forms section, select Employee Setup.
  3. Select the CA New Hire Form.

These are the steps for QuickBooks Online Payroll Core:

  1. Go to Reports tab, then search and select Employee Details.
  2. You can filter the report by Employee and Work Location.
  3. Click Run Report. Select the Share dropdown to have the option to Export To Excel or print in Printer Friendly version.

Additionally, you can electronically file it through the EDD's website. You can also check the California Payroll Tax Compliance to ensure compliance with state payroll tax regulations. 

 

Please keep on posting here if you have more questions. Stay safe and healthy!

J
JKK333
February 11, 2021

What if the form was not submitted in 20 days? Also, does Intuit Online Payroll automatically submit the form when new employee is created?

MariaSoledadG
MariaSoledadG
February 11, 2021

Allow me to share a few information about submitting a form for a new employee, 

JKK333.

 

All employers are required to report newly hired and rehired employees to state agencies unless you're using Intuit Online Payroll Full Service. We submit and file the new hire forms with your state. To generate new hire forms with your payroll product, follow the step below:

  1. Go to Employees, and select the employee’s name.
  2. In the Employment section, select Edit.
  3. The Filed with the state checkbox should not be selected or marked.
  4. Select OK.
  5. Go to Taxes & Forms.
  6. In the Forms section, select Employee & Contractor Setup.
  7. Select the New Hire Form.

For more information on which taxes and tax forms Intuit handles for your business, please read this article: Tax payments and forms Intuit payroll submits for you.

 

You'll want to browse these help articles for your reference. 

 

Drop a comment below if you need anything else with your payroll. Don't forget, it's our top priority to further assist you.

 

C
cchow
October 6, 2021

Does QB Payroll Premium also include automatic reporting to the Florida New Hire Reporting Center?

G
Giovann_G
October 6, 2021

Hello, cchow.

 

I can provide information on how to report new hires in QuickBooks Online Payroll Premium.

 

If you enable automated tax payments and form filings, we take care of everything. We are the ones who file the new hire forms with your state if it's turned on. If you're unsure, you can visit this article to check your status: Manage automatic tax payments and form filings.

 

On the other hand, you must file the new hire form with your state if it's turn off. You can follow the steps below to generate the form.

 

Here's how:

 

  1. Go to Taxes, then select Payroll Tax.
  2. Select Filings.
  3. Click Employee Setup.
  4. Choose the employee from the dropdown, then hit the new hire form.

 

You might take a look at this resource for further information: Get a new hire report.

 

Once you've finished setting up your company and employees, you can refer to this material: Process or run payroll. The steps for running your payroll, both paper check and direct, can be found here.

 

Let us know if you have further questions about payroll forms. I'm always here to help you.

C
cchow
October 6, 2021

1. I revisited that link regarding Manage automatic tax payments and form filings and found that it is checked ON (since 2019).

 

2. Regarding part two if your reply, I have checked this location as well and there is no such form under any of the employees, Old or new.

 

Again, there's loads of inconsistencies here. I've contacted phone support, [removed] and they recommended I email your [email address removed] inbox for a reply back in 2-3 business days. I got a reply stating that this isn't used for anything but IRS tax notices, but, this is the current and only path I have been given to make any possible progress on this. 

 

 

S
sunnymath
August 13, 2022

I'm new to Quickbooks and have few new employees to report to CA (DE 34?).  I am not following if my setup allows for "automated filing".

 

* I see that in settings --> payroll setup --> taxes and forms --> automated filing. 

 

But I do not see some of the other settings under "Taxes" to show "new hire report".  I do want this turned on.  Am I using the right reports?  If I upgrade now -- can I still get the same service? 

 

 

JessT
JessT
August 13, 2022

Hi sunnymath,

 

Welcome and thank you for joining in on the thread. I'm happy to share about reporting new hires.

 

The new hire form is included in the automation. It's one of the forms that we submit for you once you enable te automatic filing feature. Please refer to this article: Payroll taxes and forms QuickBooks Payroll does for you. Then, go to the Payroll forms section.

 

On the other hand, I don't have information about your subscription, but reporting new hires is available in all QBO Payroll plans so feel free to upgrade.

 

You can always go back to this thread if you have any other concerns with your forms. Take care and enjoy your weekend!

S
Shirley_02
August 23, 2022

I recently discovered that the new hire reporting for my 6 new employees this year was not done by QuickBooks as they have always done that in the past. It seems they made a change when they allowed employees to fill in there own w-4, banking info, personal info etc. there is now a box that shows up as they are filling in their informaiton: "new hire report" with a box to check. Apparently all my employees checked this, not knowing what it meant. When they checked it, it apparently told QuickBooks the report had been file with the State, which it had not. The line and box diisappears once it's checked, so unless you are overseeing what they put in, you won't know they checked or that this filing was not done. QuickBooks Payroll has always filed these and I never received notice it changed. Now I have 6 employees that have not been reported this year and I was told QuickBooks says it's my fault and if there are fee's for late filing I have to pay, they will not. JUST BE AWARE. check to see if your reports have been filed!

 

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