Skip to main content
March 23, 2023
Question

Expenses

  • March 23, 2023
  • 1 reply
  • 0 views

So, I have a couple questions/scenarios that I want to understand how to do..

1st scenario - I have a bill for HVAC work on our building.. I put the bill in QBO as a bill.. The company paid for part of that bill so I recorded it in QBO as being 1/2 paid by the company via the company bank account.. 

The other half was paid by owner/employee.. How would I record that being paid by owner as Im going to reimburse him soon?

2nd scenario - Same as above except he will be paying for part of the invoice and several other items that we will not be able to pay in a short period of time...

Thanks

1 reply

March 23, 2023

Hi there, @Grimayoj.

 

I can guide you on how to record your transactions based on the scenarios you provided.

 

To start, you can create half of the payment for the bill paid by the company using the company's bank account. To do this, we can utilize the Pay bill feature. Here's how:

 

  1. In the left menu, click the + New button.
  2. Select Pay bills
  3. Set the Payment Account and Payment date.
  4. Select the bill you want to pay and enter the half of the amount in the Amount field.
  5. Click Save and close.

 

Then, enter a journal entry for the remaining amount that'll be paid by owner/employee. 

 

  1. In the left menu, click the + New button.
  2. Select Journal entry.
  3. On the first line, select the Accounts Payable.
  4. Enter the balance amount in the Debits column.
  5. On the second line, select Partner's equity or Owner's equity.
  6. Enter the same amount in the Credits column.
  7. Select Save and close.

 

Once done, you can apply the journal entry when paying the other half of the bill.

 

As for your other concern, you can create a check or an expense to record a reimbursement. For detailed instructions, proceed to Step 2 in this article: Pay for business expenses with personal funds.

 

Moreover, I'm also adding these helpful resources for you to review that might be helpful if you pay for personal expenses from a business bank account:

 

 

Please let me know if there's anything else I can do for you. I'll be standing by for your response. Have a great day.

GrimayojAuthor
March 23, 2023

What do  you mean by this "Once done, you can apply the journal entry when paying the other half of the bill."

Thank so much