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How do I re-class in QuickBooks desktop 2020 without accountant tools?

Forum|Forum|5 years ago
January 26, 2021
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Hello there,

We have some accounts that will need to re-classed on a period basis according to a certain allocation to each class. For example, tools and small equipment will be purchased and used by most of our classes/divisions. Instead of guessing on a weekly/monthly basis who will be using what for the time period, we would like to re-class at one time based upon our external tracking of usage for the time period. Also, we do not want to have a set percentage of allocation for our classes, we want to me more accurate and track usage. Also, it would be cumbersome to enter one bill and have 5 line items just to class it appropriately.

From what I have read so far in the community, you must have the accountant tools to re-classify in batches? Can this be achieved through journal entries in the desktop version without accountant tools? Sidebar, are the accountant tools and add-on that can be purchased or is it an actual version of QB?

I appreciate any help. Thanks, Michelle

QuickBooks Desktop

Best answer by Angelyn_T

Hi Michelle.

It's nice to have you here on the Community page. I can share with you the steps on how to reclassify transactions in QuickBooks Desktop (QBDT).

Yes, you're correct with reclassifying transactions at once. To use the Reclassify Tool, you need to have QBDT Accountant, Enterprise, or Accountant Enterprise version/s. If you don't have the same version of QuickBooks, you can still perform the process manually.

Here's how:

Open each transaction (a bill, invoices, checks, and others).
Make the necessary changes and update the class/division.
Click Save and Close.
Replicate the steps for the rest of the entries.

You can also run a report and group them by class to locate your transactions easily. For additional resources about running and customizing your reports, I recommend opening this article: Understand reports.

On the other hand, yes, you need to select the appropriate classes per line item if you want to link each item to a different class. However, if you want to associate all items to a single class, you can select a single class under the Bill Due date section.

I've added these screenshots for your visual references.

To learn more about the class tracking feature in QuickBooks Desktop, you can open this link: Set up and use class tracking in QuickBooks Desktop.

Moreover, you can also check out the topics from our help articles for more tips while working with QuickBooks in the future.

If there's anything else you need help with reclassifying transactions in QBDT, please let me know by adding a comment below. I'm always here to help. Have a good one!

Angelyn_TAnswer