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MaryLou BRCS
August 24, 2022
Solved

How do we reissue a lost check?

  • August 24, 2022
  • 3 replies
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Check was written last fiscal year and still listed as outstanding. How do we void and reissue the check keeping in mind the timing difference. Can we void a check and mark the void as today?
Best answer by Rainflurry

@MaryLou BRCS 

 

Do not void the old check.  The easiest way to re-issue a check from a prior period it is to create a bank deposit with today's date and assign the deposit to the same expense/asset/liability account as the original check.  Then, issue the new check.  When you do your next bank rec, clear both the old check and the bank deposit (they will net to zero).  Clear the newly-issued check when it actually clears.  This will keep your prior period and current period accurate.

3 replies

A
Archie_B
August 24, 2022

Hi there, MaryLou BRCS. 

I'm here to share some information and guide you in reissuing a lost check in QuickBooks Online (QBO).

 

Are you trying to reissue a lost vendor check? If so, you can first void the original vendor check then recreate the lost check. Let me show you how to void the old vendor check.

 

Here's how

 

  1. Go to Expenses menu.
  2. Choose Filter in the Expense tab.
  3. In the Type field, select Check.
  4. Pick the date range in which the check was received and hit Apply.
  5. Click the check to open the Check screen.
  6. Select More, then choose Void from the pop-up menu.
  7. Hit Yes to confirm you want to void the check.

 

Once done, you can start reissuing the lost vendor check by recreating it. You can use this link as your reference: Create and record checks in QuickBooks Online.

 

On the other hand, you can check out this article for more information in reissuing a lost payroll check in QuickBooks Online: Issue a lost paycheck in QuickBooks Online Payroll. It contains detailed instructions for reissuing a paycheck to your employee if they misplaced it or if it is a stale dated check that the bank will not cash.

 

Also, before making any changes, I recommend consulting with an accountant. They may have specific instructions on how to handle these transactions and ensure your books are accurate.

I'll be around if you still have questions or other concerns about checks in QuickBooks Online. Take care and enjoy your day.

M
MaryLou BRCSAuthor
August 24, 2022

Thank you, Archie: My concern is that the original check was from a prior fiscal year. If a prior check is Void, does it Void it as of "Today" or as of the original Check date? If it is Void as of the Original Check date, that will throw off all subsequent Reports and Reconciliations? Is there a way to record the Void as of the date it was Void? Thank you, once again, for your assistance.

Rainflurry
RainflurryAnswer
August 24, 2022

@MaryLou BRCS 

 

Do not void the old check.  The easiest way to re-issue a check from a prior period it is to create a bank deposit with today's date and assign the deposit to the same expense/asset/liability account as the original check.  Then, issue the new check.  When you do your next bank rec, clear both the old check and the bank deposit (they will net to zero).  Clear the newly-issued check when it actually clears.  This will keep your prior period and current period accurate.

    J
    JerryKling
    March 7, 2024

    For my clients, I try to keep it simple. 

    Since the old check must still be paid, it is still outstanding and there is no need to mess with the old bank reconcilations.  I tell my client to edit the lost check in the QB file and simply change the check number. In the memo area of the check, I will ask them to write the old check number and the date the new replacement check was issued.

    For the next reconciliation, the "old lost check amount" will simply be replaced with the new check number for an easy match when it is cashed.

    S
    Ski-Goat
    July 18, 2024

    Reissuing a lost or Stolen Check from closed period

     

    1. First, place a stop payment on the original check at the bank
    2. Locate the original Bill Payment in QB, make a note in the memo that the original check was lost/stolen and will be re-issued under a different Bill Payment. You can note the new Bill Paytment check number (From step 5 below)
    3. Create a journal entry in the current period, debiting the same bank account and crediting the expense account of the original bill.
    4. Reissue a new Bill Payment check in the current period. Record to the same expense account as the original Bill & JE from above. Add the new check number to the memo from the original Bill Payment check in Step #2
    5. Perform the reconciliation in the new period
      1. Reconcile the original Bill Payment from the closed period with the JE that was created in Step 3.  
      2. The newly issued current period check (from Step 4) will remain outstanding until cashed.
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