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jleo
November 5, 2021
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How to stop QB from requiring a password change every 90days QB 2019

  • November 5, 2021
  • 2 replies
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How to stop QB from requiring a password change every 90days QB 2019. 

    Best answer by BigRedConsulting

    @jleo 

    RE: How to stop QB from requiring a password change every 90 days.

     

    I don't know of a way to stop it, but you can easily defeat it (which of course makes it a stupid thing for Intuit to have added to QuickBooks.)

     

    QuickBooks remembers the last 5 passwords you used (or their hash value or something.)  So, to continue using the same password you want to use, all you have to do is change the password five times and then you can change it back to the desired password.

     

    To do this, pick Company | Change Your Password from the QuickBooks menu and then enter a new password. Repeat 4 more times, each time entering a new password, and then once more to re-enter your fave password.

     

    I do this by entering an easy password with a sequence number. For example, QuickBooks will accept the worst password ever, "Password1".  So I enter that and then repeat the process and enter "Password2" and so on until I get to "Password5" and then finally I re-enter the password I've been using, the one I want to use.

     

    Each time you change your password in this way, QuickBooks will automatically close and then reopen the company file without input.

     

    Note that if you're the Admin and you want to change your password (or someone else's), you can do this on the Users and Roles window when using Enterprise or the ~same window titled User List using Pro and Premier:

    To get there, pick Company | Users | Set Up Users and Roles (Enterprise) or Company | Set Up Users and Passwords (Pro/Premier) to open the window. Then, to change the password, select the user and click Edit. When doing it this way, QuickBooks won't close and open the file each time, so it's faster. I use this method and it takes me about a minute to complete the process. So, four minutes a year.

     

    2 replies

    Adrian_A
    Adrian_A
    November 6, 2021

    Hello there, jleo.

     

    I'm here to share some information about the security on your QuickBooks Desktop file.

     

    The Password Security in QuickBooks Desktop can't be stopped. It is designed this way to protect your critical data such as your Social Security Number, Company EIN, Bank Information (Routing Number, Account Number), or Vendor Tax ID. Changing it every 90 days helps your file to be more protected.

     

    I've added this article for more information about the process:  Password security for QuickBooks Desktop.

     

    If you have some How do I concerns, feel free to visit our Self-Help page. 

     

    Feel free to reach out to us if you have any other questions or concerns about QuickBooks. Keep safe!

    BigRedConsulting
    BigRedConsultingAnswer
    November 10, 2021

    @jleo 

    RE: How to stop QB from requiring a password change every 90 days.

     

    I don't know of a way to stop it, but you can easily defeat it (which of course makes it a stupid thing for Intuit to have added to QuickBooks.)

     

    QuickBooks remembers the last 5 passwords you used (or their hash value or something.)  So, to continue using the same password you want to use, all you have to do is change the password five times and then you can change it back to the desired password.

     

    To do this, pick Company | Change Your Password from the QuickBooks menu and then enter a new password. Repeat 4 more times, each time entering a new password, and then once more to re-enter your fave password.

     

    I do this by entering an easy password with a sequence number. For example, QuickBooks will accept the worst password ever, "Password1".  So I enter that and then repeat the process and enter "Password2" and so on until I get to "Password5" and then finally I re-enter the password I've been using, the one I want to use.

     

    Each time you change your password in this way, QuickBooks will automatically close and then reopen the company file without input.

     

    Note that if you're the Admin and you want to change your password (or someone else's), you can do this on the Users and Roles window when using Enterprise or the ~same window titled User List using Pro and Premier:

    To get there, pick Company | Users | Set Up Users and Roles (Enterprise) or Company | Set Up Users and Passwords (Pro/Premier) to open the window. Then, to change the password, select the user and click Edit. When doing it this way, QuickBooks won't close and open the file each time, so it's faster. I use this method and it takes me about a minute to complete the process. So, four minutes a year.

     

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