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April 12, 2021
Question

How would you fix the original transaction and how would you record this transaction going forward?

  • April 12, 2021
  • 1 reply
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A farmer records their farmers market sales as a Sales Receipt for $655 and sets it to deposit to their Cash Box (a bank account in QBO). The problem is the sales were actually:

$125 cash
$375 checks
$155 credit card transactions (with a flat 3% Merchant Service Fee paid to Square)

How would you fix their original transaction and how would you record this transaction going forward?

1 reply

April 12, 2021

Thanks for reaching out to the Community, @Alert Development.

 

If you receive full payment at the time of the sale, you can use the Sales receipts. This includes payments by cash, check, or credit card that is to be recorded on your income account. However, if your customer will pay you later, then use an Invoice.

 

In your case, to classify the different payment methods for each amount, you can delete the Sales receipt with the $655 total. Then, create separate Sales receipts for the payment method in cash, check, and credit card and deposit them to the Undeposited funds.

 

Once done, create a bank deposit for the three sales receipt and add the service fee as a negative. Here's how:

  1. In the left menu, click the + New button.
  2. Select Bank Deposits. You should see the payment you entered in the Select the payments included in this deposit section at the top.
  3. Place a checkmark on the three sales receipt to deposit.
  4. From the Add funds to this deposit section, enter the amount of the bank service fee charged to you by the credit card company as a negative amount.
  5. Verify that the deposit amount is correct.
  6. Select Save and close.

Moving forward, to record these transactions, all you need to do is deposit the sales receipt to Undeposited funds, then create a bank deposit. 

 

For more information about the process above, see the below articles: 

In case you'd want to personalize your sales forms, here's a link that you can check: Customize invoices, estimates, and sales receipts in QuickBooks Online.

 

If I can be of additional assistance, please let me know by commenting below. I'll be around to help you out. Have a great day.