My paychecks are double reporting. How do I fix that and does that mean I am double paying the IRS?

I can help you get rid of the duplicate paychecks, @rockymountainfbr.

You can delete or void a duplicate paycheck. This way, the IRA liability account and employee's year to date contribution amount will be accurate. Here's how:

1. Go to the Workers menu.
2.  and then select Employees.
3. Select the Paycheck List link.
4. Change the date range, and then select the paycheck/s you want to delete.
5. Confirm if the check has been cashed.
   • If the paycheck has been cashed already, you may have an internal agreement with your employee regarding the reimbursement process of the deduction.
6. If no, select No, and then Continue. Manual paycheck will be deleted and direct deposit checks will be voided.
7. If yes, select Yes, and then Continue. Both manual and direct deposit checks will be voided.

On the other hand, you can void the direct deposit paychecks two banking days before the check date before 5:00 p.m. Pacific Time.

Here's how:

1. Go to the Workers menu.
2. Choose the Employees tab.
3. Select the Paycheck List below the Run Payroll button.
4. Check the box before the paycheck that you need to delete.
5. Click Delete at the top.
6. Select Yes to confirm.

Just a heads-up, you can delete paychecks in QuickBooks within the current quarter. For example, for the first quarter of the year (January to March). You can remove the checks from January 1st up until the due date of your quarterly forms, which is April last day. Once completed, you can view the paycheck list again.

Meanwhile, your tax liabilities will only be reported to IRS once you have filed your tax returns and pay your dues.  

Here's how to resolve tax overpayments in QuickBooks:

1. Go to the Taxes menu. 
2. Choose the Payroll Tax tab.
3. Select Pay Taxes to check the overpayment.
   • Overpayments appear as negative amounts.
4. Click the Resolve overpayment tick box next to the negative amount. 
5. Choose how would you like to resolve the overpayments:
   • Apply to a future tax payment  (recommended): Your overpayment will be applied to the next liability period.
   • Request a refund - Select this option if you prefer to get a refund. Note that you still need to contact the IRS or state agency to get the actual refund.
6. Select Mark as Resolved.

I've added these articles to help you get your around managing your payroll in QuickBooks:

• Delete or void paychecks
• Common year-end questions and answers
• Resolving a Tax Overpayment

Get back to us here if you have other questions or clarification about voiding the paychecks. I'm always here to help you out. Have a wonderful day.