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A
AHCSS
September 26, 2023
Question

Removing an entry from Pay Bills

  • September 26, 2023
  • 2 replies
  • 0 views

Hi, I'm having trouble with a Y/E adjusting Journal entry that is sitting in my Pay bills. The entry was made in 2021 to adjust my accounts payable at Y/E to match actual and is not sitting as outstanding in my pay bills. If I clear this entry from pay bills with a created Credit of the same amount It will in essence reverse my adjusting entry and therefore make my accounts payable incorrect again.

I've also tried to create two new journal entries pulling the amount into an expense account and then pay off the adjusting entries in pay bills with the new entries. however this just created two new adjustment entries outstanding in my pay bills.

 

Is there a way that I can remove a Y/E adjusting entry from pay bills without unbalancing my Accounts payable?

    2 replies

    Candice C
    Candice C
    September 26, 2023

    Hello, @AHCSS. 

     

    It's great to see a new face within the Community! I can provide some information to help you get the answer you need to remove a Y/E adjusting entry from pay bills without unbalancing your Accounts Payable. 

     

    To receive the best answer, I recommend consulting with your accountant. They'll be able to give you the advice you need to take the next steps to resolve this issue. 

     

    Keep us updated on how the conversation goes with your accountant. We're always here to lend a helping hand. Take care! 

      OnTrack Team
      OnTrack Team
      September 26, 2023

      @AHCSS,

       

      That adjustment must have a vendor name connected to it.

       

      Go to the Open Balance report of that vendor and you should see there what the adjustment was meant to balance out.

      There would probably be an unapplied credit against the adjustment.

       

      Then go to Pay Bills, select that adjustment, click Set Credits and the unapplied credit should be available to use.

      Select it and save it by clicking Pay Selecting Bills.

       

      Let me know if this helps.

       

      - - - -

      About OnTrack:

      A
      AHCSSAuthor
      September 26, 2023

      The only thing in that vendor is that Y/E adjustment. so there is no in and out only the one amount that puts it into accounts payable to make the adjustment. that is what makes it show up in pay bills to begin with. so when I select it in pay bills there are no credits to apply. (Sorry should have mentioned that there are no credits to apply in the OP)

      As stated above I've tried putting a credit in and applying it but that affects my accounts payable balance and then the adjustment we made to A/P is useless anyway so there would have been no reason to even put it in to begin with. So i'm in a bit of a pickle.

       

      What I need (If it's possible) is a way to remove the amounts from pay bills but keep my accounts payable the same.

        OnTrack Team
        OnTrack Team
        September 26, 2023

        @AHCSS

         

        Re: a way to remove the amounts from pay bills but keep my accounts payable the same.

         

        This is obviously conflicting and cannot happen.

         

        If an adjustment was made on a vendor having only this transaction, it was probably done to defer the overall AP balance for later and it would be expected to have the adjustment reversed in the following year.

         

        If it was done by your accountant, all you can do is as @Candice C suggested to consult your accountant.

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