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andyboyd3d
January 8, 2019
Solved

The 1099 report for contractors is not showing up for all contractors. There are about 28 but only 1 shows up in the 1099 report. It seems like it's a QBs online error

  • January 8, 2019
  • 5 replies
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Best answer by JessT

Let's get all your contractors shown on your 1099 report, andyboyd3d.

 

There are a few reasons a contractor won't appear on the report, and we'll go through them to see which one applies to your scenario, so we can resolve it.

 

First, you'll want to check if the Track payments for 1099 box is ticked in their profile.

 

 

Secondly, if you paid your contractors with a credit card, debit card, gift card, or via PayPal, they will not be reported on the form since the merchant will report them on a 1099-K form.

 

Third, if the accounts you used on your vendor transactions are not mapped for 1099, then the transactions will not show on the report. This includes the accounts you used on your items. Here's how to map them:

  1. Go to Expenses and click the Prepare 1099's button in the upper right-hand corner.
  2. Set up your company information and click Next.
  3. Place a checkmark in Box 7: Nonemployee Compensation checkbox.
  4. In the drop list, select all the accounts you used in all your contractor transactions.
  5. Click Next and click on Finish Later to finish the setup.

 

You can run your 1099 report after checking and correcting your records.

 

Feel free to visit us here again if you need anything else.

5 replies

JessT
JessTAnswer
January 8, 2019

Let's get all your contractors shown on your 1099 report, andyboyd3d.

 

There are a few reasons a contractor won't appear on the report, and we'll go through them to see which one applies to your scenario, so we can resolve it.

 

First, you'll want to check if the Track payments for 1099 box is ticked in their profile.

 

 

Secondly, if you paid your contractors with a credit card, debit card, gift card, or via PayPal, they will not be reported on the form since the merchant will report them on a 1099-K form.

 

Third, if the accounts you used on your vendor transactions are not mapped for 1099, then the transactions will not show on the report. This includes the accounts you used on your items. Here's how to map them:

  1. Go to Expenses and click the Prepare 1099's button in the upper right-hand corner.
  2. Set up your company information and click Next.
  3. Place a checkmark in Box 7: Nonemployee Compensation checkbox.
  4. In the drop list, select all the accounts you used in all your contractor transactions.
  5. Click Next and click on Finish Later to finish the setup.

 

You can run your 1099 report after checking and correcting your records.

 

Feel free to visit us here again if you need anything else.

    B
    bumpnplay
    January 11, 2019

    Hi I'm having the same exact issue.  #1 and #3 is already setup correctly.  For #2 I only paid one person with an actual check and he was the only one that showed.  I have 3 others that I paid with a debit card and your state to change it but how exactly do you mean?  Could you provide an example?  I looked at the one that was displayed and the only difference is I input a check# vs DBT.  I attached a screenshot of the DBT transaction and how it looks recorded.  Can you help?

    SophiaAnnL
    SophiaAnnL
    January 11, 2019

    Thank you for the screenshot, bumpnplay.

     

    QBO automatically tracks the payment types for you. This means that the 1099 MISC form will only include cash, check, EFT, ACH, and direct deposit payments. Here's an article for more details about why some contractors are missing from the 1099 vendors list.

     

    You can create a separate expense transaction to record the payment. This is to check if the contractor will show on the 1099 form.

     

    Here's how:

    1. Click the Plus icon.
    2. Under Vendors, select Expense.
    3. Enter the details of the transactions.
    4. Ensure that the transactions don't indicate a DBT. If they do, you'll have to change it to EFT. 
    5. Click Save and close.

    If you get the same result, I'd suggest giving us a call. Here's how to get our contact number:

    1. Go to this link https://help.quickbooks.intuit.com/en_US/contact.
    2. Select QuickBooks Online.
    3. Click the 1099 support topic.
    4. Scroll down and click the Get Phone Number button.

    I'll be here if you need anything else.

    A
    Adriana15
    January 28, 2020

    I am having the same issue. I have 23 contractors to send 1099's to but 11 show up when I attempt to process the 1099's. I viewed and tried several suggestions from the forum and tried to actually contact a human from Intuit by online with no luck.

    -All of the contractors track 1099's boxes are checked

    -All have been paid by check and meet the threshold

    -The account used to pay them is selected in the dropdown for box 7: Non-employee compensation

    -They appear and are checked in green on the vendor list when I select to add them

    -None of the "HELP" links address anything other than the obvious above

    -My account can't even figure it out and she has a degree in accounting

      R
      RCV
      January 28, 2020

      I appreciate you for performing the recommended solutions and getting in touch with your accountant to get this sorted out, Adriana15.

       

      Cases like this, it would be best to contact our Customer Support Team again. They'll pull up your account in a secure environment. Then, they'll investigate what's causing the eligible vendors not showing in 1099s.

       

      I know it takes a bit of your time to reach us due to the tax season. Instead, we're giving you an option to request a callback or reach out to our chat line. This way, you won't have to wait on the line when we have a high volume of calls.

       

      Here's how to reach them:

       

      1. Click Help on the top menu.
      2. Hit Contact Us.
      3. Enter your concern in the Search field.
      4. Tick Let's talk.
      5. Select Start a chat or Get a callback to connect with us.

      I have articles here about 1099:

       

      Keep us posted if you need a hand with filing other year-end reports or any QuickBooks Online related. I'll be here to help.

      W
      wsttrade
      January 29, 2021

      I met if you look under "contractors below threshold" you'll see them.  It'll be wrong if its like my report. They are clearly over the $600 limit by the appear in this report in error.  Spent 90 mins yesterday with support to no avail.

      I
      Irrigation20
      January 31, 2022

      I am having the exact same problem. Only 2 of my 5 contractors are showing up. The others are showing that they are under the threshold when they are actually well above it. I spent hours upon hours yesterday trying to fix the problem and still am at a loss. 

      C
      Carneil_C
      January 31, 2022

      Glad to see you here in the Community, @Irrigation20. I’ll be glad to assist you in sorting this issue about your contractors not showing up in QuickBooks Online.

       

      There are a few reasons why a contractor won't appear on the report, and we'll go through them to see which one applies to your scenario.

       

      First, you'll want to check if the Track payments for 1099 box is ticked in their profile.

       

       

      Then, if you paid your contractors with a credit card, debit card, gift card or PayPal through your Payroll product account, you'll want to edit those transactions and use a different method like check or expense.

       

      If the accounts you used on your vendor transactions are not mapped for 1099, then the transactions will not show on the report. This includes the accounts you used for your items. 

      Here's how to map them:

      1. Go to Expenses and click the Prepare 1099's button in the upper right-hand corner.
      2. Set up your company information and click Next.
      3. Place a checkmark in Box 7: Nonemployee Compensation checkbox.
      4. In the drop list, select all the accounts you used in all your contractor transactions.
      5. Click Next and click on Finish Later to finish the setup.

       
      You can also check this article for more details about how to fix missing contractors or wrong amount on 1099.

       

      Also, you can read through these articles to learn more about:

      I’m always ready to assist you if you have any other questions or concerns about managing your transactions. Tag me in your reply and I’ll sprint back into action. Have a good one and keep safe. 

      hawkeye grace
      hawkeye grace
      February 1, 2022

      For those of you still having this problem, I FINALLY was able to solve it once and for all! Last year, I started having the issue many of you are having where my contractors are entered correctly and when I go to "Prepare 1099s" it is a frustrating loop where they will not show up in the list that are eligible to prepare a 1099 because they are "below the threshold" when CLEARLY they are above! The constant same replies by support here over and over again are annoying because many of us have stated we have already made sure the "Track for 1099 Payments" is checked and they were paid with a check (NOT CC or otherwise). Last year I spent hours on the phone with support with no solution and I had to go to tax1099.com to file.

       

      Well today I finally received an EXTREMELY experienced and knowledgeable Intuit customer service rep who specializes in 1099 issues. THANK YOU BRANDY - YOU ARE MY HERO! Here are the things that worked for me. I actually tried all of these things individually, but once I did the following all together IT WORKED!

      1. First, you have to make sure that you have your Chart of Accounts for subcontractors set up in the way that makes QuickBooks happy and recognize the contractors properly. You should have a category called "Contractors" set up as an EXPENSE (not a COGS category as I had it set up. Then, you categorize any payments to your contracts into this expense category in your Chart of Accounts. Of course, you can have subcategories under the main and everything will fall in line, but the main thing is that it has to be an expense account, NOT a COGS account...and all of the contractor payments you want to include have to be in there.

      2. AFTER you have completed step one above, then you hit the "Prepare 1099" button and it takes you through the prompts. You might have to keep hitting the "Back" button to start back over if you've already tried the process a million times without luck (as I did). Once you get back to the main screen at the beginning where you check the boxes on the list (it says "Categorize payments to contractors" at the top, you need to select the FIRST BOX under "Common payment types" that says "Non-employee compensation (most common)", and then you will select your "Contractors" category that you have set up as an EXPENSE in your Chart of Accounts.

      From there, you should be able to hit "Next" on through to complete as normal. It seems like such a simple thing, but that is what fixed it for me. I truly hope this helps someone else because this was an agonizing glitch for me the past two years!

      I actually even tried Step 1 on my own, but then when I went through, I think I was trying to check a different box with either  Box 2 or Box 7 (under "Direct Sales" in both NEC and MISC). I tried so many different combinations that my eyes were crossing, so I guess I never tried the combination of that configuration in Chart of Accounts with the Box 1 of 1099-NEC selected.

        J
        JayJayBoBay
        July 11, 2022

        Thank you all so much for your input, I was also experiencing similar problems - we've been using Quickbooks 2015 and switched to 2022 and no vendors would appear on our 1099 report. 

        The solution that worked for me was to assign the mapping, which is way simpler than it sounds. Go to Vendors > 1099 Forms > Print/e-file 1099 Forms. Don't worry, you won't have to file anything. Choose which 1099 you use (misc or nec) then click through the first two prompts that show your vendors. All of ours were already assigned as 1099 vendors. Then you'll get a list of your 1099 accounts. This is where all of mine were defaulted to "omit these payments from 1099" so you just need to switch it to the 1099 category (probably box 1 for nec as mentioned above). 

        R
        rvrfrf
        July 11, 2022

        Thanks for joining the Community, JayJayBoBay.

         

        I'm happy to hear my colleagues and/or other Community users were able to help you get your 1099 report to show up for all contractors.

         

        You'll also be able to find many detailed resources about using QuickBooks in our help article archives.

         

        Please don't hesitate to send a reply here or create a new thread if there's ever any questions. The Community's always here to help. Have a great day!

        N
        nmclean
        February 21, 2024

        After paying a significant bill for many years as a tiny freelance company, I'm finding that I can't even rely on Quickbooks to file 1099's on time, or at all. None of the 10 contractors I've paid this year have received a single document related to 1099. Nor have I been informed of any issues with sending them. You are left completely in the dark as a subscriber to Quickbooks Online. There's no status indication of any contractor paperwork. 

         

         

        D
        DebSheenD
        February 21, 2024

        I understand the importance of displaying vendors for 1099 in QuickBooks, @nmclean. I'm here to help you show those vendors eligible for 1099.

         

        First, ensure your contractor is active and eligible for 1099 tracking. If you are in the middle of making your 1099, choose the Add vendor from the list button in the Review Your Contractors Info window, then choose your preferred vendor.

         

        Next, ensure transactions meet reporting criteria (cash, check, direct deposit, >$600). Note: Credit/debit/gift card/PayPal payments are excluded. Follow the steps to view contractors/vendors.

         

        1. At the left panel of your QBO account, choose Expenses then Vendors.
        2. Choose which vendor. 
        3. Click Edit at the upper right corner of your screen. 
        4. A prompt at your left panel will appear. Under Additional info, Mark checked the Track payments for 1099.
        5. Hit Save. 

         

        I highly recommend reading this article, as it states additional information and has different scenarios on how to fix the missing contractors on your 1099: Troubleshoot missing contractors or wrong amounts in 1099s.

         

        You can also check this article that has frequently asked questions on 1099 forms and how they were addressed: Get answers to your 1099 questions. 

         

        Let me know in the comments below if you have further inquiries about your missing contractor on your 1099 in QBO. I’m just a post away. Have a good one! 

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