Skip to main content
M
MCuatt1
March 27, 2023
Question

Two Accounts with one EIN

  • March 27, 2023
  • 1 reply
  • 0 views

Hello,

 

We do business as two different companies under one legal name/EIN number. We would like to set up each DBA company with it's own quickbooks account.  Is it possible to have two Quickbooks accounts with the same EIN?

1 reply

JenoP
JenoP
March 27, 2023

Good day, MCuatt1.

 

Although you can add multiple subscriptions under the same login, we don't recommend it if you'll be using the same EIN. Due to tax payment and filing concerns, the system will show a notification that your tax ID is associated with another active account. 

 

You'll want to use the Class or Location Tracking feature. This will give you the ability to classify or separate the transactions for each DBA. Here's how:

 

  1. Go to the Gear or Settings ⚙ icon and select Account and settings.
  2. Proceed to the Advanced. tab and look for Categories.
  3. Click the Edit ✎ icon in the right-hand corner.
  4. Select the checkbox to track classes and locations.
  5. Click Save, then choose Done.

 

 

Then, follow these steps on how to set up or add a location that represents each DBA: 

 

  1. Go back to the Gear or Settings ⚙ icon and select All lists.
  2. Choose Locations. and click New.
  3. Add the Name of the location you want to track.
  4. Select Save and close.

 

Additional details about this feature are discussed in these articles:

 

 

After that, you can assign these classes or locations to every transaction.

 

 

You can also assign a work location to your employees. Follow the steps in this article on how to do it: Set Up and Manage Work Location in QuickBooks Online Payroll.

 

Lastly, let me share a couple more articles in case you need more references and guidance when using this feature:

 

 

Let me know if you have more questions when managing transactions for each DBA. You can also visit us again and post your inquiries in the Community if you need anything else. 

M
MCuatt1Author
March 27, 2023

Thank you for your quick response!

 

To clarify, we technically could have two quickbooks accounts with the same EIN? I understand if could potentially create tax filing issues, however we do not file our year end taxes or process payroll through quickbooks so I don't think that would be an issue. I just want to clarify because we were told we couldn't have two accounts with the same EIN per a phone call with a QB rep, but things we have read online seem to suggest we could.

LieraMarie_A
LieraMarie_A
March 27, 2023

Thanks for getting back to us, @MCuatt1. 

Yes, you can use the same EIN for multiple QuickBooks Online accounts (Employer Identification Number). Yet, it's essential to ensure the two are set up and used correctly. 
 

It is typically advised to track various aspects of your business using classes or locations within a single QBO account. This enables you to maintain accurate financial reporting while monitoring various operational sectors.
 

If you have any additional queries about activating a new account, come back to this thread. We're always ready to help. Wishing you infinite success with your business! 

Terms & ConditionsAccessibility statement