User types

I've got your back on setting up a user with limited access, @Maria W.

QuickBooks Online (QBO) allows you to set up a user with certain permissions. And the Reports only access is the best user type to create a user with view-only access. This access doesn’t involve adding and editing entries. Though they can create or add custom and report groups, viewing individual transactions is unavailable. Here's how you can set them up:

1. Click the Gear icon, then select Manage Users. 
2. Select Add user. 
3. Pick Reports only, and hit Next.
4. Fill out the First name, Last name, and Email fields. 
5. Click Save.

Once done, QuickBooks will send an email invitation to the user and have them accept it. I'm adding this article for more guidance: Add and manage users in QuickBooks Online.

You might also want to check out this article to learn about the different options for user roles and access permissions: User roles and access rights in QuickBooks Online.

Please know that I'm just a reply away if you need any further assistance setting up users in QuickBooks Online. Have a good one.