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Mary152
February 5, 2022
Solved

using accountant copy as back up file

  • February 5, 2022
  • 1 reply
  • 0 views

My computer crashed and my recent back ups are also corrupted. The only good recent back up is the accountants copy. She hasn't made any changes to the company files. Could she send it back to me as a regular file and then i could import it?

I don't think i could import it as accountant changes since the new installation of quickbooks on the new computer doesn't have any memory of an accountants copy being made. I've tried to click on import the accountant changes and it's greyed out

If she could send it back to me as a regular file couldn't i import it

thanks mary

 

Best answer by LieraMarie_A

Hi there, @Mary152. I'll help you convert an accountant's copy to a regular company file.

 

QuickBooks Desktop Premier Accountant and Enterprise Accountant has the feature to convert an accountant’s copy to a regular one. 

 

Here's how:

  1. Open QuickBooks.
  2. In the No Company Open window, click Open or restore an existing company.
  3. Select Convert an Accountant's Copy Transfer File and click Next.
  4. Follow the onscreen instruction to open your accountant’s copy (QBX or .QBA).
  5. Create a backup of the file to prevent permanent data loss. 
  6. Next, from within the File menu, select Send Company File, and then further select Accountant’s Copy.
  7. After that, you need to select Convert Accountant’s Copy to Company File/QBW.
  8. Select OK to confirm that you want to convert an accountant’s copy to a regular company file.
  9. Open the folder location where you want to save the .QBW file and then rename the file. Select Save to proceed further.
  10. Click OK when you are done. 

 

You can also refer to the article attached by Fiat Lux - ASIA for more info. Additionally, you can check out this guide to know more about other workflows: Use the Accountant's Copy.

 

Visit us again if you need more help with restoring your files. It's our pleasure to help you succeed.

1 reply

Fiat Lux - ASIA
Fiat Lux - ASIA
February 5, 2022

For your reference

https:// quickbooks.intuit.com/learn-support/en-us/help-article/data-systems/convert-accountant-copy-regular-company-file/L4zVmHLME_US_en_US

 

 

LieraMarie_A
LieraMarie_AAnswer
February 5, 2022

Hi there, @Mary152. I'll help you convert an accountant's copy to a regular company file.

 

QuickBooks Desktop Premier Accountant and Enterprise Accountant has the feature to convert an accountant’s copy to a regular one. 

 

Here's how:

  1. Open QuickBooks.
  2. In the No Company Open window, click Open or restore an existing company.
  3. Select Convert an Accountant's Copy Transfer File and click Next.
  4. Follow the onscreen instruction to open your accountant’s copy (QBX or .QBA).
  5. Create a backup of the file to prevent permanent data loss. 
  6. Next, from within the File menu, select Send Company File, and then further select Accountant’s Copy.
  7. After that, you need to select Convert Accountant’s Copy to Company File/QBW.
  8. Select OK to confirm that you want to convert an accountant’s copy to a regular company file.
  9. Open the folder location where you want to save the .QBW file and then rename the file. Select Save to proceed further.
  10. Click OK when you are done. 

 

You can also refer to the article attached by Fiat Lux - ASIA for more info. Additionally, you can check out this guide to know more about other workflows: Use the Accountant's Copy.

 

Visit us again if you need more help with restoring your files. It's our pleasure to help you succeed.

M
Mary152Author
February 5, 2022

Thank you! Im not sure how i get her accountant file back into my quickbooks desktop. I have a copy of the accountant file in my drive. My last good backup was from Oct 2021. Her accountant file was made Jan 4 with a cutoff date of Dec. 31, 2021. If she sends her copy back to me as an accountant copy, would i be able to import it? if she uses her software to make her copy a regular file and then makes a back up, could she send me the back up and then i could import it to my quickbooks?

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