Skip to main content
Beth1107
Dec 4, 2024 3:16 PM UTC
Solved

Voiding a check from last year

I have a check dated 12/11/23. Since 2023 is closed out. How do delete this check now since we're in 2024?

Thank you.

Rainflurry
RainflurryAnswer
Dec 4, 2024 5:13 PM UTC

@Beth1107 

 

QB should make this process much easier.  QB should give you the option to choose the date with which the void is effective, but it doesn't.  If you just click 'Void' on the check, QB voids the check as of the original check date.  So, at this point, to void the closed-period check in the current period, make a deposit dated in the current period for the amount of the check and assign the same account to the deposit that was assigned to the check.  The next time you reconcile, clear the check against the deposit and you're all set.

View in thread

6 replies

Rainflurry
RainflurryAnswer
Dec 4, 2024 5:13 PM UTC

@Beth1107 

 

QB should make this process much easier.  QB should give you the option to choose the date with which the void is effective, but it doesn't.  If you just click 'Void' on the check, QB voids the check as of the original check date.  So, at this point, to void the closed-period check in the current period, make a deposit dated in the current period for the amount of the check and assign the same account to the deposit that was assigned to the check.  The next time you reconcile, clear the check against the deposit and you're all set.

    Anonymous
    Dec 4, 2024 6:00 PM UTC

    You can go to the Banking menu and click Use Register to view the check you want to delete, Beth1107. Let me elaborate on it in detail below.

     

    Properly managing closed checks keeps financial records clean and helps with reconciliation and accurate reporting in QuickBooks Desktop (QBDT).

     

    To manage those checks I'll be happy to guide you through the process:

     

    1. Once the Use Register is prompted, select the bank account you used for your check.
    2. Locate the specific check you want to delete.
    3. Select the transaction, click the Edit menu, and choose Delete Check.

     

    To verify if the check has already been deleted, you can run the Audit Trail report. Let me guide you through the steps:

     

    1. Go to the Reports menu and hover over Accountant & Taxes.
    2. Choose Audit Trail.
    3. Once you are there, you can set the date range for when you deleted the check.

     

     

    Furthermore,  I've also included a detailed resource about voiding and deleting checks which may come in handy moving forward: Void or delete a bill or bill payment check in QuickBooks Desktop.

     

    I'm still available to assist you whenever you need more help handling your checks. Just reply in this forum, and I'll make sure to get back to you to resolve the issue.

    Rainflurry
    Rainflurry
    Dec 4, 2024 6:09 PM UTC

    @2366869 

     

    Are you AI?  Did you even read your customer's post?  They want to know how to void (not delete) a check from a closed period.  Your advice will cause changes to be made to closed accounting periods, exactly what your customer was trying to avoid.  

      Terms & ConditionsAccessibility statement