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yankeegirl
January 6, 2024
Question

WIP For Contractors - Construction

  • January 6, 2024
  • 3 replies
  • 0 views

I have used desktop for many years and just now am taking on a spec home builder who only wants QBO (they are using the Accountant OnLine Version). I have set up each spec home as its own WIP (which is how I have always done it for years on the desktop version) but my question comes in when I get an invoice from a sub/vendor how do I enter this so the expense is going to that specific WIP Spec build? 

3 replies

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KayePe
January 6, 2024

Thanks for dropping your concern here in the Community, @yankeegirl. Let us share some information about your goal. 

 

In QuickBooks Online, Work in Progress (WIP) is not available. To record the expense, consider creating a bill and posting it to the specific WIP account you created for the corresponding spec build. 

 

Moreover, I suggest contacting an accountant for further guidance with your concern. If you don't have an accountant, I can help you find one. Feel free to visit this page to find an accountant for your business: Find a QuickBooks ProAdvisor.

 

As a future help, you can create a project rather than manually adding costs to a WIP asset account. Visit this link to understand more about projects: Introducing QuickBooks Projects. 

 

Reply here on the thread if you have more questions about your concern. The community is here 24/7. Have a great one! 

Y
yankeegirlAuthor
January 8, 2024

Seems to me QBO taking away that ability does not give a true account of a business. From my understanding WIP accounts are to be used as those items then become an asset to the company until it is sold. I would have to make each Spec home a customer or one main WIP as a customer with each spec as a project. Either way they are not customers. Being forced to do it in this manner does not give an accurate account of the company as a true whole. 

P
Pro Grade Enterprises Inc
April 4, 2024

Hello, Can you share with me your process for Setup/Creating a WIP in QBD?

I always thought this was not possible.

 

Thanks so much

Kim

A
Aldren18
April 4, 2024

Hi there, @Pro Grade Enterprises Inc. I'll help you how you can set up WIP in QuickBooks Desktop.

 

While QuickBooks Desktop (QBDT) doesn't have the WIP feature, we can create an account named Work in Progress. This way, we can track the revenue (as liabilities) and costs (as assets) until the job is complete.

 

I will guide you through the entire process.

 

Step 1: Create an account

 

  1. Access the Chart of Accounts in the Lists menu 
  2. Select the Account button, and then click New.
  3. Choose on Other Current Asset for the account type.
  4. Select Continue.
  5. For the Account Name, you can put Work in Progress.

 

I'd also recommend reaching out to an accountant to help you choose the right account.

 

Step 2: Change the item account

 

  1. Go to the Lists menu and select Item List.
  2.  Change the expense account to the asset account that you previously set up.
  3. Add Other Charge items.
  4. Transfer out of WIP as the account and the amount in the description should be positive.
  5. For all your transactions, use the Items tab instead of the Expenses tab.

 

After finishing the project, create an invoice or sales receipt for the sales price. Then, add the two charged items to ensure a negative amount in transfer to COS. The invoice total must match the sales price. 

 

I have gathered some articles related to report customization and job costing which you may find useful. 

 

 

Feel free to reach out to us in the Community if you have any further questions. I am always available to assist you.

C
CamatKnowify
October 4, 2024

You may want to give Knowify a try - We're Intuit's software partner in construction, and help with granular job costing, WIP reporting, budget vs actuals, etc.

 

(link removed by moderator)

 

Full disclosure I work there! 

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