If I receive cash for an invoice, how do I capture that? Do I reconcile it?

Hi tbesworth,

It's marvellous to see new members in the QuickBooks Community. You'll find it's a great place to get answers to your questions. Recording invoice payments made in cash is easy as 1, 2, 3 in QuickBooks Online. I can guide you through creating this transaction.

When you accept a payment for an invoice, regardless of what method your accepting payment in, you start the same way:

1. Click on the + New button on the top left-hand side.
2. Select Receive Payment.
3. Input the Customer's name, and all the open invoices will appear. Check the box next to the invoice that you want to apply the payment on.
4. This is where you'll record the payment differently. Choose Cash from the Payment method dropdown box. 
5. In the dropdown box under Deposit to select Undeposited Funds.
6. Complete the payment information with the amount and correct date, and click Save and Close.

After you've accepted payment, you'll create a deposit when you deposit the funds into the bank. If you're unsure of any of the processes, I'm including a few articles that you can review:

• What’s the Undeposited Funds account?
• Record invoice payments in QuickBooks Online; Deposit payments into the Undeposited Funds account in QuickBooks Online
• Record and make bank deposits in QuickBooks Online

If you require a helping hand, reach out. Take care.