My payroll cheques are posted to "Bank - other" by default. I want to cxhange it to Scotia Bank. How to do it?

Hi jmpenterprise,

Welcome to the QuickBooks Community! I'm excited to see that you're working with QuickBooks Online and its payroll add-on to manage your business finances. The program is designed to give you as much control as possible over how you organize your data, and I'd be happy to show you how to change the bank account your payroll cheques are posting to.

Choosing which payroll items are posted where is a fairly simple process and handled through the Payroll Settings. There, you can choose where your cheques post to, where payroll expenses post to, and so forth. I'll walk you through it.

1. Select the Gear icon.
2. Choose Payroll settings.
3. Click Accounting under the Preferences heading.
4. Use the drop-down arrow to change the Bank account and other accounts as you'd like.
5. Click OK to save.

It sounds like you've already completed some pay runs, so it might make sense to make sure those pay cheques are accounted for in the bank account you'd like. Changing the account in the Payroll settings will make sure that, moving forward, the cheques are going where you'd like, but for those already run, you've got a few options.

• Merge the "Bank - other" account with your Scotiabank account. Only use this option if the "Bank - other" account doesn't have any other transactions in it that you'd want to keep there. When you merge accounts in QuickBooks Online, it literally combines the two accounts and puts all the transactions together. Use the steps from the "Merge duplicate accounts" section of the Merge duplicate accounts, customers, and suppliers in QuickBooks Online article to complete this task.
• Use the Transfer feature to move the funds from one bank account to the other. This article explains: Transfer funds between accounts
• Use a journal entry to move the funds from one account to another. This article explains how to create one: Create a journal entry in QuickBooks Online. I recommend working with an accountant on this one.

One thing to keep in mind if you're considering the final two options is whether you want the cheques to show as individual cheque amounts so that you can easily reconcile or if you don't mind there being a lump figure. If you're not sure which is best, I'll again direct you to connect with an accountant.

Accountants are a great asset when it comes understanding and using journal entries and getting a full sense of the impact of tasks like moving funds on your books. An accountant can even work with you directly in QuickBooks Online if you use the invite field in the My Accountant tab to bring them on as a user. Otherwise, you can take advantage of the Find a pro to help button to research QuickBooks-certified accountants in your area.

Don't hesitate if you have more questions. I'm here to help!