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spagans
October 30, 2024
Question

941 reporting amounts showing different

  • October 30, 2024
  • 1 reply
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We pay payroll taxes weekly on Desktop. 2 quarters in a row the 941 is showing that we owe the same amount $45.08 additional for each quarter. Why is this happening and how do we change this moving forward so its reports the same on weekly and quarterly?

    1 reply

    FishingForAnswers
    FishingForAnswers
    October 30, 2024

    @spagans  Well, the most straightforward reason would be that somebody is either creating a small extra paycheck, or slightly increasing the pay amount of an existing paycheck, and not paying the resulting extra payroll taxes.

     

    Since it is the same amount each Quarter, I would assume it is an extra paycheck.

     

    I would start by going to the Employees>Payroll Taxes and Liabilities>Create Custom Liability Payments submenu to find which taxes make up the $45.08 in either of the problematic Quarters. Any given constituent tax amount of this $45.08 can be used to track down the problem child. Medicare, Social, or Federal Withholding.

     

    You should then be able to go to the Reports>Custom Reports>Transaction Detail submenu to generate a report.

     

    Set the report dates to the Quarter you are working with and apply an Amount filter for the tax amount you chose (Medicare, Social, or Federal Withholding). This should narrow the report down and show you the paycheck that contains the mystery taxes. Double-click on the listed amount and it will open the paycheck.

    FishingForAnswers
    FishingForAnswers
    October 30, 2024

    @spagans  Ah, and when I say 'Social Security, Medicare, or Federal Withholding', I meant only one half of Medicare or Social, whether Employee or Employer Share.

     

    The combination of the Employee Share and the Employer Share of either would not readily show up in a report, of course.

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