A company was down during COVID and just reopened and hired employees and paid them without taking taxes out. How do I record the historical amounts and have the taxes deducted at least for FICA and Medicare?

Hi, drifkin.

I'm here to share information about recording your employees' historical paychecks in QuickBooks Desktop (QBDT).

The steps to do this are pretty quick and easy. Here's how:

1. In QBDT, go to the Employees menu at the top.
2. Select Payroll setup in the drop-down.
3. Click Payroll History.
4. Select the Yes, have paid employees in [year] radio button, and then select Continue.
5. Select Yes or No on Consolidate paychecks for the previous quarters, then select Continue.
6. Select the employee you want to enter paycheck details for and then select Edit payroll history.
7. Enter the paycheck amounts as a total for each previous quarter or by paycheck (depending on what you selected in step 3). You’ll need to enter the amounts by paycheck date in the current quarter.
8. Once you’ve added all the paychecks for that employee, select Done.

Repeat the above steps for each employee paid in the current year, including those who no longer work for you. For more information about adding prior paychecks, check out this article: Add payroll info to QuickBooks Desktop Payroll when you already paid employees this year.

For more tips and other resources, I recommend visiting our website for future reference: Self-help articles.

Please let me know if you have more questions about payroll or anything else QuickBooks. I'll be here to help. Take care.